Assistant Project Manager / Coordinator

Overwatch Mission Critical • Austin, TX

7d • Onsite

About The Position

As an Assistant Project Manager (APM), you will play a critical project coordination and execution support role, partnering closely with the Project Manager to keep complex data center construction projects moving forward. Acting as a key point of organization and communication, you’ll help manage schedules, documentation, budgets, and stakeholder coordination while ensuring the owner’s interests are consistently represented.
This role is ideal for someone who thrives in the details, enjoys being at the center of project activity, and is looking to build strong fundamentals in construction project coordination, reporting, and controls within a fast-paced, client-facing environment.

Requirements

• Bachelor’s degree in Construction Management, Civil Engineering, or a related field strongly preferred.
• Experience in a construction or project coordination role; data center experience is a plus.
• Strong understanding of construction workflows, project controls, and coordination best practices.
• Highly organized, detail-oriented, and comfortable managing multiple tasks and deadlines.
• Strong written and verbal communication skills.
• Proficiency with project management tools, scheduling software, and documentation systems preferred.
• Ability to work onsite five days per week.
• For roles that require on-site presence or travel between work locations as an essential function of the position, candidates must possess and maintain a valid driver’s license appropriate for the role and be eligible to operate a motor vehicle in accordance with applicable laws.
• Demonstrated ability to communicate effectively in a professional work environment, including preparing written reports and documentation, conveying information clearly to team members, clients, and stakeholders, and responding appropriately to verbal and written communications related to job duties.
• Must be able to walk, stand, stoop, twist, bend, and climb stairs or ladders for extended periods while navigating uneven, unpaved, or obstructed terrain.
• Must be able to lift, carry, push, or pull up to 50 pounds on an occasional basis.
• Must be able to drive between job sites and access all areas of an active construction zone, including raised platforms, scaffolding, and confined spaces.
• Must be able to tolerate exposure to outdoor weather conditions, dust, and construction-related noise, vibrations, and odors.
• Must be able to communicate effectively with contractors, engineers, and site personnel, and maintain situational awareness in high-activity environments.
• Personal protective equipment (PPE), including hard hats, safety vests, hearing protection, and steel-toe boots, is required.
• Must have sufficient visual acuity to read drawings, specifications, and safety signage, and to observe site activity.

Nice To Haves

• Experience in a construction or project coordination role; data center experience is a plus.
• Proficiency with project management tools, scheduling software, and documentation systems preferred.

Responsibilities

• Serve as a day-to-day coordination partner to the Project Manager, helping organize project activities, tasks, and deliverables across multiple stakeholders.
• Track action items, follow up on open items, and support execution to keep projects on schedule.
• Assist with planning and coordination of meetings, site activities, and milestone reviews.
• Maintain accurate and up-to-date project documentation, including meeting minutes, logs, schedules, and reports.
• Prepare routine status updates, dashboards, and progress summaries for internal leadership and client review.
• Support document control processes to ensure consistency, accuracy, and timely distribution.
• Track project milestones and schedule updates, identifying risks, delays, or conflicts early.
• Coordinate schedule updates with the Project Manager and communicate impacts to relevant stakeholders.
• Assist the Project Manager with cost tracking, budget updates, and expense documentation.
• Help maintain cost logs, change tracking, and financial summaries to support budget control.
• Support coordination with vendors, subcontractors, and consultants to ensure alignment with project plans and timelines.
• Assist in tracking deliverables, reviewing documentation, and supporting quality expectations.
• Help document and track changes to scope, schedule, and budget.
• Support communication of approved changes to project teams and stakeholders.
• Assist with quality control documentation and ensure compliance with project standards, codes, and client requirements.
• Support inspections, punch lists, and closeout documentation as needed.
• Participate in promoting a strong safety culture on site.
• Support adherence to safety protocols and assist with safety documentation and reporting.
• Act as a communication bridge between the Project Manager, internal teams, vendors, and clients.
• Ensure information is organized, documented, and shared clearly to support smooth execution.

Benefits

• We offer a competitive salary and benefits package, including health insurance, dental insurance, vision insurance, 401(k) plan, and paid time off.
• There will be a daily per diem (7 days a week) to help with food and lodging.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level