Assistant Project Manager - Yarmouth, ME
About The Position
Hoyle Tanner’s Aviation Services division is seeking an Assistant Project Manager. You will be working closely with our Project Managers to support successful project delivery and ensure superior service to our clients. The ideal candidate will have recent increasing technical or planning and leadership experience. We are a welcoming, collaborative, respectful, encouraging, and diverse community where you can achieve your career goals. Our midsize allows you to be visible and heard. Hoyle Tanner offers you a flexible schedule, remote work opportunities and a generous sign-on bonus. See our impressive benefits package for more information.
Requirements
- BS or MS degree in Aviation Management (preferred), Civil Engineering or related field
- 5+ years of experience with increasing technical or planning and leadership experience
Responsibilities
- Monitor project progress and flag potential issues related to scope, schedule, or cost
- Coordinate with internal technical staff, subconsultants, and vendors
- Assist with preparation of project budgets, fee proposals, and change orders
- Lead or support pre-design meetings with FAA, state, and local stakeholders, as determined by the Project Manager
- Arrange and coordinate construction staff reviews and internal coordination sessions
- Coordinate with resident engineers, design engineers, subconsultants, and internal disciplines to support project delivery
- Assure effective team collaboration internally and with subconsultants, escalating coordination issues to the PM as needed
- Attend client advisory meetings in the absence of the PM and provide status updates to boards, committees, or authorities on active projects, as directed
- Support the PM in project schedule development, including regular check-ins and updates
- Conduct weekly schedule reviews to identify delays, conflicts, or resource constraints and recommend corrective actions to the PM
- Advise the PM on tasks that are delayed, including potential roadblocks and mitigation suggestions
- Assist in defining project milestones, level of effort, and sequencing of deliverables at various project stages
- Coordinate with the PM on staffing needs and resource availability to support on-time and on-budget project delivery, recognizing that ultimate responsibility for schedule and budget remains with the PM
- Serve as a point of contact for clients when the PM is unavailable, including site visits when necessary
- Assist the PM in managing client communications and relationships
- Support the PM by identifying emerging client concerns, potential claims, or project risks and communicating them promptly
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
