Assistant Registrar

Florida Institute of Technology • Melbourne, FL

3d

About The Position

The Assistant Registrar works under the direction of the Associate Registrar and is responsible for supervising a team of graduation processors while overseeing the degree audit processes. Functions include, and are not limited to, processing degree audits and the functions it entails, adhering to policies and procedures, assessing workload, and maintaining the systems used.

Requirements

• Bachelor’s degree (or equivalent knowledge obtained through a combination of education, training, and experience).
• Minimum of 2-5 years of experience required in the area of expertise.
• Excellent written and verbal communication and customer service skills
• Attention to detail, accuracy, and efficiency
• Ability to organize and prioritize a fast-paced schedule
• Must be able to work both independently and with a team

Nice To Haves

• A master's degree is preferred.
• Administrative experience in higher education (preferred)
• Ellucian Banner (preferred)
• Microsoft Office Suite (email, databases, spreadsheets, word processing)

Responsibilities

• Process and audit graduation petitions, change-of-program plan forms, and substitutions; post degrees.
• Assists in generating and formatting reports for the office and academic departments.
• Coordinate with staff and address additional assignments that need to be completed; assist with any overflow work.
• Answer questions via email, phone, and student walk-ins.
• Ensure all academic policies are followed and generate graduation reports.
• Assist in maintaining and updating the degree audit system (e.g., DegreeWorks) to track student progress.
• Provide support to academic departments - advise faculty, staff, and students on missing requirements
• Support the planning and execution of commencement ceremonies.
• Perform supervisory duties, including performance evaluations, interviews for open positions, and updates to procedure manuals.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level