Assistant to the Provost

Texas Wesleyan University Portal•Fort Worth, TX

5d•Onsite

About The Position

The Assistant to the Provost is responsible for various tasks including: maintaining confidential data related to faculty hiring and workload and writing and generating confidential communications with deans, associate provosts, program directors, faculty and staff. The primary responsibilities include the management of the following operations: academic budget, faculty contracts, faculty hiring and credentialing, academic events and commencement activities. This is an in-person position (no remote work) Monday to Friday generally 8:00 am to 5:00 pm.

Responsibilities

Serve as receptionist for the Office of the Provost including but not limited to: opening the office, greeting visitors, providing information and referrals, answering telephones, ascertaining the nature of calls, taking accurate messages, checking office voicemail regularly, and routing calls in a professional manner while adhering to and communicating university policies.
Maintain appointment calendars for Provost and Associate Provosts.
Assist with the management of the academic budgeting and spending control. Monitor and provide assistance with the division’s budget. Specifically, manage headcount and data entry for annual budget submission; track and oversee Bass/McCann awards and charges; credit card purchases; requisitions/purchase orders; invoices & vendor payments; setting up vendors, ordering supplies & services.
Work with the provost and deans on faculty to create, generate and manage all faculty decision correspondence and implementation including appointment, reappointment, tenure, promotion, faculty development and sabbaticals.
Collaborate with Human Resources on faculty workforce planning, onboarding, credentialing, and orientation of new faculty.
Faculty contract review and renewal including but not limited to managing: faculty load, low enrollment, faculty overload, and low-enrollment.
Scheduling meetings and making travel arrangements; overseeing maintenance of office and faculty files; verifying and maintaining faculty credentials; maintaining and organizing the office; processing timesheets for hourly/salaried staff and student workers; and, preparing, data for reports and presentations.
Manage University academic-related activities and events including but not limited to: planning, coordinating and executing commencement ceremonies (including robing and hooding), Awards Day, UCD and coordinating faculty orientations/seminars/ luncheons.
Manage document flow and review documents submitted to the Provost for signature.
Provide support relating to the Board of Trustees’ Academic Affairs and Student Life Committee.
Provide SACSCOC Accreditation support.
Serve as additional office support functions for the Provost Office.
Perform other duties as assigned by the Provost.
Other duties as assigned