Assistant to the Vice Chancellor - Finance and Administration

University of Arkansas System • Fort Smith, AR

9d • $50,000 - $57,000 • Onsite

About The Position

The University of Arkansas - Fort Smith is a dynamic, mid-sized public university that’s redefining higher education. We’re on a mission to provide transformative, hands-on learning experiences for students of all backgrounds and aspirations. Our multi-faceted approach to education offers a wealth of opportunities, with over 70 academic programs, including certificates, associate, bachelor’s, and master’s degrees. We’re committed to building a diverse community that mirrors Arkansas’s rich tapestry, reflecting our dedication to serving the state’s varied population while enhancing the quality of our institution. As an employer, the University of Arkansas offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance. The benefits package includes university contributions to health, dental, life, and disability insurance, tuition waivers for employees and their families, 12 official holidays, immediate leave accrual, and a choice of retirement programs with university contributions ranging from 5 to 10 percent of employee salary.

The Assistant to the Vice Chancellor provides the primary administrative support for the Vice Chancellor for Finance and Administration (VCFA). This position provides high-level administrative and operational support to to the VCFA, ensuring smooth day-to-day functioning of executive priorities. The role requires exceptional organizational skills, strong judgement, and the ability to anticipate needs in a fast-paced, dynamic environment and acts as a key liaison between the VCFA, internal teams, and external partners. The position reports to the VCFA.

Requirements

• Minimum qualification is a bachelor’s degree.
• 5+ years of administrative experience in an office.
• Other job-related education and/or experience may be substituted for part of these requirements.
• Must be proficient in Microsoft Word and Outlook and have a working knowledge of Microsoft Excel and PowerPoint.
• Must have excellent written and verbal communication skills.
• Ability to apply knowledge base comprehensively.
• Ability to work independently, anticipate needs, and adapt quickly to changing priorities.

Nice To Haves

• Experience using Workday is preferred.
• Experience supporting senior executives is preferred.

Responsibilities

• Manages complex calendars, including scheduling meetings, coordinating appointments, and resolving conflicts using independent judgement to prioritize events for the VCFA.
• Manages all aspects of the property acquisitions process, manage property easements, research property records, manages and controls documentation involved with appraisal, survey, and closing and recording of property sales and acquisitions.
• Prepares the VCFA’s daily activities by organizing agendas, briefing materials, and follow-up actions, while handling confidential information with discretion and professionalism.
• Serves as the primary point of contact for internal and external stakeholders for the VCFA and VCFA direct reports, drafting, proofreading, and editing correspondence, presentations, and reports.
• Prepares materials required for presentations to the Arkansas General Assembly, University of Arkansas System Board of Trustees, and Arkansas Higher Education Coordinating Board.
• Manages office budgets and monitors/approves department spending within VCFA organizations and some third-party vendors.
• Monitors and updates VCFA website information, to include accessibility of the website and other documents with discretion to content and design
• Coordinates travel, including itineraries, accommodations, and expense reporting.
• Research, compiles, analyzes, and organizes information in report forms.
• Maintain an organized system for documents, records, and information flow.
• Responsible for maintaining a positive work atmosphere by acting and communicating in a manner to foster teamwork and by providing leadership to subordinates.
• Requires consistent on-time attendance.
• Tracks and monitors compliance with reporting and other deadlines imposed by the Arkansas General Assembly, the Arkansas Higher Education Coordinating Board, and the University of Arkansas Board of Trustees
• Ability to compile information and prepare reports.
• Attends and participates in various meetings, transcribing meeting minutes on behalf of the VCFA.
• Other duties as assigned

Benefits

• university contributions to health, dental, life, and disability insurance
• tuition waivers for employees and their families
• 12 official holidays
• immediate leave accrual
• a choice of retirement programs with university contributions ranging from 5 to 10 percent of employee salary

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level