Associate-Administrative Services

Trimont•Overland Park, KS

About The Position

Founded in 1988, Trimont (www.trimont.com [http://www.trimont.com/]) is a specialized global commercial real estate loan services provider and partner for lenders and investors seeking the infrastructure and capabilities needed to help them scale their business and make informed, effective decisions related to the deployment, management and administration of commercial real estate secured credit. As the largest master servicer of commercial real estate loans in the United States, Trimont manages securitizations with meticulous oversight and coordination—protecting cash flows, mitigating risk, and ensuring portfolio performance. We do this with a team of 1100+ extraordinary team members who serve a global client base from offices in Atlanta (headquarters), Bengaluru, Charlotte, Dallas, Hyderabad, Kansas City, London, New York and Sydney. We empower our people with advanced technology, industry-leading knowledge, and a culture centered on our core values. This approach enables our teams to deliver exceptional client service, build lasting relationships and take pride in the high-quality work they perform. Trimont is an innovative firm where visionary professionals come to learn, grow, and thrive with colleagues driven by curiosity and collaboration. Learn: We believe ongoing learning is critical and are focused on providing a work environment where all team members can take ownership of their careers. Grow: We work alongside the largest institutional lenders in the world, overseeing the most significant projects in the industry. This unique opportunity allows us to broaden our skillset and develop our abilities by tackling some of the industry's most challenging and exciting endeavors. Thrive: Our firm is a place where ethics and excellence meet to create an experience that matches our capabilities. There are no limits to what we as team members and as an organization, can achieve together. Where people, purpose, and progress come together every day. Job Summary: The Associate, Administrative Services will play a critical role in supporting the efficient operation of our office by providing administrative assistance and coordinating various tasks. The successful team member will possess strong organizational skills, excellent communication abilities, and a dedication to delivering high-quality service.

Requirements

Associate’s degree is preferred
2+ years prior work experience is a plus
Strong planning and organizational skills, along with a high attention to detail
Prove to be a resourceful team player who is skilled in building trusting relationships with clients and colleagues
Demonstrate a working knowledge of Microsoft Office suite
Ability to manage various tasks and prioritize multiple projects
Show a commitment to continuous learning
Exhibit exceptional listening and communication skills, effectively conveying information verbally and in writing.

Responsibilities

Assist in managing the day-to-day administrative tasks, including answering phones, responding to emails, and handling correspondence.
Maintain office supplies inventory and place orders to ensure sufficient stock.
Assist with scheduling appointments, meetings, and conference calls, coordinating logistics and sending out reminders.
Welcome visitors and guide them to the relevant team member or department.
Manage incoming and outgoing mail, including sorting, distributing, and processing shipments.
Ensure the reception area, breakroom, and all fridges in executive offices and conference rooms are kept tidy and organized to foster a professional and welcoming environment.
Assist in coordinating office maintenance, repairs, and janitorial services as needed.
Receive and review incoming invoices from vendors and suppliers.
Verify the accuracy of invoices, including quantities, prices, and terms.
Promptly and accurately code and enter invoices into the accounting system.
Monitor office equipment and troubleshoot issues, liaising with vendors for repairs or replacements.
Assist in ensuring compliance with health and safety regulations and emergency procedures.
Assist in responding to emails and answering tickets through the support center
Maintain accurate and up-to-date filing systems for documents, records, and confidential information.
Assist in data entry and recordkeeping tasks, updating databases and spreadsheets as required.
Serve as the primary point of contact with the property manager
Assist with event planning and coordination, including logistics, catering, and attendee management.
Handle ad hoc administrative tasks and projects as assigned by management.