Associate, Coordination

Hut 8 • Miami, FL

18h • Onsite

About The Position

We are seeking a dedicated Associate, Coordinator t to provide comprehensive clerical and administrative support within our Engineering, Procurement, and Construction (EPC) department. This role is pivotal in supporting the EPC team by facilitating project coordination, managing essential files, and ensuring efficient operation of departmental activities. Some of the key responsibilities you can expect include the following: Offer administrative support to the EPC team , enhancing workflow and department efficiency. Manage and maintain project documentation, including procurement files, engineering records, and construction reports, ensuring accuracy and availability. Coordinate logistics and arrangements for team travel, accommodating project schedules and individual needs. Schedule and organize meetings, including preparation of meeting agendas, recording and distributing minutes, and following up on action items. Maintain and update databases pertinent to the EPC projects, ensuring data integrity and security. Prepare and assist in the development of presentation materials, training manuals, and other documents as required by the department. Assist in the procurement process by liaising with suppliers and handling purchase orders and invoices. Provide support in managing project schedules and deadlines, aiding in effective project execution. And other duties as assigned.

Requirements

• Minimum Education: High school diploma or GED.
• Experience: At least three (3) years of administrative or clerical experience, preferably in and construction environment or a related field.
• Proven experience as an Administrative Assistant or similar role, preferably within the construction industry.
• Strong organizational and planning skills, with attention to detail.
• Excellent written and verbal communication skills.
• Ability to work independently and handle multiple tasks simultaneously in a fast-paced environment.

Nice To Haves

• Knowledge of engineering, procurement, and construction terminology and processes is preferred.

Responsibilities

• Offer administrative support to the EPC team , enhancing workflow and department efficiency.
• Manage and maintain project documentation, including procurement files, engineering records, and construction reports, ensuring accuracy and availability.
• Coordinate logistics and arrangements for team travel, accommodating project schedules and individual needs.
• Schedule and organize meetings, including preparation of meeting agendas, recording and distributing minutes, and following up on action items.
• Maintain and update databases pertinent to the EPC projects, ensuring data integrity and security.
• Prepare and assist in the development of presentation materials, training manuals, and other documents as required by the department.
• Assist in the procurement process by liaising with suppliers and handling purchase orders and invoices.
• Provide support in managing project schedules and deadlines, aiding in effective project execution.
• And other duties as assigned.

Benefits

• Hut 8 offers a benefits and wellness program that includes medical, dental, vision, life, and short-term and long-term disability insurance, as well as paid time off.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED