Associate Director, Executive Administration - Office of the CEO

ProKidney•Boston, MA

13h•Hybrid

About The Position

Provide high-level administrative and operational support to the CEO, CHRO and executive leadership team. Manage calendars, meetings, board-related logistics, travel, and key communications. Help keep executive priorities on track and improve day-to-day processes. Support a small Boston office location, as the Boston office manager.

Requirements

Strong judgment, discretion, and ability to handle confidential information.
Comfortable managing multiple priorities with tight deadlines.
Clear, professional written and verbal communication.
Able to work effectively with senior leaders and external stakeholders (e.g., board members, investors).
Proactive and organized; able to work independently and follow through.
Advanced Microsoft Office (PowerPoint, Word, Excel) and collaboration tools (SharePoint/OneDrive) or equivalent; able to learn new systems quickly.
Bachelor’s degree and 8–10 years of related experience (or equivalent combination of education and experience).
Experience supporting executives in a publicly traded, scaling biotech environment.
Hybrid schedule: at least 3 non-consecutive days/week onsite in Boston.
Occasional travel to North Carolina headquarters.
Applicants must be eligible to work in the United States without the need for work visa or residency sponsorship.

Responsibilities

Manage complex calendars for the CEO, CHRO and, as needed, other executives; prioritize conflicting requests and communicate changes clearly.
Plan and support executive meetings (including weekly leadership team meetings): prepare agendas/materials, take notes, track action items, and follow up.
Coordinate board meetings and related events: scheduling, logistics, materials, and communication with internal and external attendees.
Arrange travel and speaking/event logistics; submit and track expense reports.
Draft, edit, and format executive communications, presentations, and other documents.
Support basic administration and coordination related to smooth operations for the Boston office staff, as needed.
Improve administrative processes and document standard procedures, as needed.
Serve as the main coordinator/contact for the Boston satellite office (minimum 3 days onsite per week).
Support cross-functional projects as assigned; help coordinate executive offsites and leadership events.
Partner with People/HR leadership on culture and inclusion work including hosting our monthly all company town halls (as assigned).