Associate Director, Faculty and Academic Affairs

University of Southern California • Los Angeles, CA

1d • $116,289 - $133,347

About The Position

The University of Southern California (USC), founded in 1880, is located in the heart of downtown L.A. and is the largest private employer in the City of Los Angeles. As an employee of USC, you will be a part of a world-class research university and a member of the “Trojan Family,” comprised of the faculty, students, staff, alumni and parents that make our university a world-class research institution. USC’s Marshall School of Business is seeking an Associate Director, Faculty and Academic Affairs to join the Faculty Affairs Office. The Associate Director plays a central role in supporting the full faculty life cycle at the Marshall School of Business. This position reports to the Senior Vice Dean (SVD) and works closely with the Assistant Vice Dean (AVD), Dean’s Office, Provost’s Office, HR, and faculty leadership to manage promotion and tenure processes, faculty hiring and retention, academic administration, compliance, and faculty data systems. The role requires deep policy knowledge, exceptional organizational skills, exemplary customer-service, and the ability to manage complex processes with discretion.

Requirements

• Bachelor’s degree required (Master’s degree preferred).
• Significant experience (5+ years) in higher-education administration, faculty affairs, academic HR, or a related field.
• Demonstrated experience managing promotion, tenure, hiring, or academic personnel processes.
• Strong knowledge of university policies, faculty governance, and academic administrative procedures.
• Experience working with enterprise systems (e.g., Workday, Interfolio, Salesforce, HRIS platforms).
• Exceptional organizational skills with the ability to manage multiple complex processes simultaneously.
• Excellent written and verbal communication skills, including drafting formal faculty correspondence.
• Proven ability to handle sensitive and confidential information with discretion.

Nice To Haves

• Experience working in a business school or research-intensive university environment.
• Prior supervisory or team-lead experience.
• Familiarity with faculty salary systems, budget management, and contract administration.
• Experience coordinating large-scale academic events and faculty-facing initiatives.
• Demonstrated ability to collaborate across multiple administrative units (HR, Provost, IT, Payroll).

Responsibilities

• Faculty Promotion, Tenure, and Review Processes Manage end-to-end promotion, tenure, reappointment, and review processes for tenure-track, tenured, and RTPC faculty (including fourth-year reviews, term reappointments, and background screenings). Coordinate dossier submissions, timelines, committee materials, and communications for annual P&T cycles. Support planning and execution of future-year P&T cycles in collaboration with the SVD and AVD. Maintain internal tracking systems for promotion, tenure, misconduct cases, and faculty status changes.
• Faculty Hiring, Retention, and Workforce Administration Lead and manage faculty recruitment processes using Workday and Faculty Applicant Management (FAM) systems for full-time faculty; provide oversight for part-time faculty hiring processes. Coordinate advertising strategies for faculty searches, including discipline-specific and diversity-focused outlets. Support retention, promotion, and mid-year performance salary actions in coordination with the Provost’s Office. Manage faculty onboarding and offboarding processes, including emeritus verification, ServiceNow requests, and IT coordination.
• Faculty Data, Systems, and Reporting Serve as a primary administrator for faculty data systems including Interfolio, Workday, Salesforce, FACT, and Meyestro. Oversee transitions and data integrity across systems Act as Marshall’s lead liaison for IMAGINE-HCM and faculty salary data transfers (FSMS to Workday). Troubleshoot system issues from a faculty-user perspective and collaborate with HR, Payroll, and Provost teams to resolve discrepancies.
• Faculty Affairs Operations & Leadership Supervise and lead Faculty Affairs office staff; provide ongoing guidance, cross-training, and workload coordination. Manage faculty correspondence including appointment letters, startup packages, housing agreements, sabbaticals/leaves, course reductions, resignations, chairs, awards, and research funding notifications. Coordinate complex meetings and committee operations for vice deans, faculty committees, and department managers. Serve as a primary point of contact for faculty policy interpretation and issue resolution.
• Serving on the Operational Cabinet Events, Communication, and Community Engagement Lead planning and execution of Faculty Affairs events, including New Faculty Orientation, faculty awards, named chairs events, faculty meetings, workshops, and retirement programming. Partner with HR and Events teams on faculty and staff recognition initiatives. Support commencement operations, including faculty marshals, regalia distribution, and ceremony coordination.
• Budget and Administrative Management Manage budget transactions, payroll transfers, expense reconciliation, and fiscal reporting for the Vice Dean’s office. Develop proposed budgets for future fiscal years. Oversee departmental webpage resources related to syllabi and academic documentation.

Benefits

• USC has excellent benefits, including health benefits for staff and their family with access to the renowned university medical network; eligibility for retirement plans with employer contributions; tuition benefits for staff and their family; free Professional Development classes; central Los Angeles location with easy access to commuter trains, buses and free tram pick up services; discounts to sporting and other campus events.

What This Job Offers

• Job Type: Full-time
• Career Level: Director
• Number of Employees: 501-1,000 employees