Associate Director of Facilities

HANOVER CONSUMER COOPERATEIVE SOCIETY INC•Hartford, VT

1d•$41 - $65

About The Position

Responsible for managing facility operations at all Co-op locations. Responsible for the design, maintenance, and planning for all facilities, and for capital projects. Responsible for planning, organizing and managing the upkeep of physical locations, equipment and supplies to meet health, safety and security standards, ensuring smooth and efficient operations. Responsible for the oversight and efficiency of the Transportation department. Recommends priorities for needed repairs and renovations, leads the management and development of departmental budgets, guides personnel-related issues and staff development in conjunction with the Director of Operations and the People & Culture department.

Requirements

BS/BA in facility management, engineering or other relevant field with a minimum of 5 years in a supervisory or higher level of facilities maintenance and operations experience that includes some project/program budget preparation, equipment/energy monitoring, direction of staff and contract administration
Must have a solid background in computer-based operations; particularly concerning work orders, scheduling, asset tracking and maintenance software
Must be able to lift up to 60 lbs. comfortably on a regular basis
Outstanding communication and interpersonal skills
Project management skills
Strong sense of initiative, a self-starter
Ability to build rapport with employees and vendors
Strong attention to detail
Excellent follow through
Willing to hold others accountable
Hands on and willing to work alongside technicians when short-staffed
Possession of a valid Driver’s License
Knowledge of: preventive maintenance methods and procedures used in keeping buildings in clean and orderly condition and in maintaining and repairing refrigeration and HVAC systems and physical structures of buildings; budgeting and fiscal management
Ability to: plan, organize and manage building operational services; develop, implement and evaluate a variety of building and operation systems and preventive maintenance programs; develop and implement operational and administrative goals, objectives and procedures; research regulations, procedures or technical reference materials relating to building maintenance; collect and analyze data to identify needs and evaluate program/product effectiveness; identify and analyze administrative problems and implement operational changes; understand, interpret and explain laws, regulations and policies governing building operations; make decisions and independent judgments; communicate effectively both verbally and in writing; negotiate; supervise the work of others; delegate responsibility and authority to others; establish and maintain effective working relationships with department heads, managers, contractors, vendors and staff.

Responsibilities

Supervise the departmental operations of Facilities and Transportation services, including supervision of direct reports
Provide leadership, guidance, and performance evaluations for staff members within the department
Oversee day-to-day operations of building maintenance and transportation to ensure optimal functionality and efficiency
Assign and supervise employees engaged in maintaining and repairing building utility systems, such as electric wiring and control, heating/cooling, refrigeration, ventilation, and plumbing, etc.
Ensure equipment replacements and upgrades meet the highest standards of energy savings and consider renewable energy sources whenever feasible
Lead facility projects from inception to completion, including planning, development, and implementation, while adhering to timelines and budgets
Develop and implement comprehensive facility planning and transportation strategies that align with the organization's goals and objectives
Prepare and manage departmental budgets, including operating and special project budgets for renovations and capital investments
Monitor budgeted expenditures, and analyze staffing and expenditure requests
Ensure facilities and vehicles comply with all health, life safety, and building and transportation codes, and develop contingency plans for emergencies
Review and evaluate current operating procedures and establish procedures, practice and priorities in keeping with effective and efficient operations and cost factors
Manage relationships with external vendors and internal stakeholders, and act as a key liaison to other departments and senior management
Coordinate building and maintenance activities with maintenance, transportation, and store operations employees to obtain optimum production and utilization of resources (including energy savings)
Collaborate with multiple departments and managers to ensure that the Co-op meets its sustainable energy goals, by conferring with specialists on energy conservation programs and techniques for Co-op operations as needed, and recommending operating methods and equipment to maximize cost savings, service quality and safety