Billboard: Events Associate

Penske Media • New York City, NY

2d • $68,500 • Hybrid

About The Position

Billboard is the world’s most influential music media brand, recognized globally for its charts, storytelling, and iconic events. From breaking music news to shaping cultural conversations, Billboard connects fans, artists, and the industry through trusted journalism, powerful visuals, and innovative experiences. As Billboard’s Associate of Events , you will plan, manage, and execute the brand’s biggest and most influential events including Women in Music, Latin Music Week, Live Music Summit, R&B Hip Hop Week, Country Live, and Power Players, while driving value through endemic sponsorships. This role demands flawless organization, communication, and relentless attention to detail to lead multiple complex workstreams at once. You will own every aspect of logistics, ticketing strategy and revenue pacing, guest experience, and sponsor execution from pre-sale through post event reporting, delivering each event on time, on budget, and at the highest standard of the Billboard brand. PMC values in-person collaboration and team cohesion, employees work onsite 4 days a week and 1 day remotely with a focus on maintaining a vibrant and inclusive culture.

Requirements

• At a minimum, 3+ years of experience delivering large scale events
• Mastery of major ticketing platforms and attendee communication tools
• Strength in project management, organization, and clear written and verbal communication
• Proven on-site problem solving and guest first judgment in fast moving environments
• Comfortable working at a fast pace with ability to work on multiple projects at once
• Working knowledge of Salesforce and Office 365 including OneDrive along with ticketing platforms such as TicketMaster, Universe, Swoogo etc.
• Comfort with budget tracking, invoice processing, and basic analytics
• Ability to travel and to work evenings and weekends as needed

Responsibilities

• Lead logistics for tentpoles from planning through show day and load out, including venue operations, vendor coordination, front of house, backstage, and VIP hospitality
• Oversee event production timelines, production staffing, and on-site logistics
• Own the guest journey end to end: invitations, list management, seating, credentials, and check in with white glove service for executives, talent, attendees, and partners
• Manage event front of house logistics including photographers, magazine orders, trophy production, and production office management
• Oversee ticketing strategy and execution across platforms, including pricing, dynamic pricing with marketing, inventory, allocations, promotions, pacing, and revenue goals
• Build ticketing rollout plans and integrated marketing and announcement timelines for each event, keeping editorial, social, and brand teams aligned with clear milestones and approvals
• Manage ticketing platform setup and quality control, and master attendee communication tools to ensure accurate and timely messaging
• RSVP tracking, list management, seating, and on-site check in workflows
• Work closely with sponsors to confirm deliverables, track fulfillment, coordinate brand integrations on-site, gather proof of performance, and produce recap reporting
• Support the Endemic Sales team across pre-sale and post-sale workflows to ideate strategic and integrated offerings for brand partners and execute entitlements through event and post event recaps.
• Serve as the day-to-day finance contact, track invoices end to end, process payments, and reconcile costs
• Submit and maintain Salesforce records for programs, deliverables, ticketing performance, and post event reporting
• Track and organize all event materials and documentation in OneDrive and maintain resourceful event recap docs, calendars, and trackers for stakeholders
• Liaise with vendors, venues, and internal teams for all production elements and staffing, upholding compliance, safety, and brand guidelines

Benefits

• PMC-Paid Healthcare with no employee paycheck contributions on medical, dental, and vision for you and your family.
• PMC also offers Flexible Spending Accounts (Healthcare, Dependent Care & Commuter), an Employee Assistance Program, Life Insurance, Short & Long Term Disability, Paid Parental Leave, and a 401(k) Retirement Plan with an Employer match.
• Employees are also eligible to take advantage of company discounts and perks including Pet Insurance, Home & Auto Insurance, Mortgage discounts, and a variety of other savings on wellness, lifestyle, and financial essentials.
• As part of PMC's dedication to consistently meet employee’s needs, we have launched a new Flexible Vacation Policy.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed