Associate Practice Manager

SPCP/Southeast Medical Group•LaFayette, GA

1d•Onsite

About The Position

Responsible for the daily operation and maintenance of a smaller clinic practice generally comprised of 1-3 physicians, supervision of staff members, implementation of cost control measures, ongoing rounding w/in practice, monitoring and adherence to patient care quality standards, problem resolution, and all duties to ensure efficient and effective clinic operations. Directs, supervises and coordinates staff and activities at assigned clinic to ensure the delivery of quality patient service. This position ensures staff complies with all legal and regulatory standards. Ensures clinic adherence with and policies and procedures. Requirements Essential Job Functions Oversight of the planning, organization and direction of clinic operations. Position requires to be onsite during operational hours; this is a direct leadership role and critical to the operational success of the operations of practice. Provides supervision, development and mentoring, evaluation and management of clinic supervisory staff. Monitors compliance of all clinic metrics (Customer Service, Membership, Retention, etc). Assists in the preparation, implementation and adherence to clinic budgets. Ensures region is well promoted and properly represented through marketing and community relations. Provides continual process improvement including all clinic processes and/or services. Supervises assigned personnel to ensure quality patient care, including forms and procedures as required. Monitors clinic workflow and schedule to ensure productivity standards are met. Administers clinic policies and procedures in a consistent and timely manner. Evaluates performance and recommends merit increases, promotions, and disciplinary actions, assists in interviews, trains, and orients staff. Ensures that office space, supplies, assistance are provided and maintained appropriately for medical staff and patient care Works with senior management to ensure operations and relations are effective Attends required meetings and participates in committees as requested. Ensures personnel forms and/or records are kept updated and submitted to other departments in a timely manner. Ensures that offices for new and incoming providers are ready and equipped. Collects clinic performance and quality metrics and produces reports for management. Orders office and medical supplies and ensures sufficient quantities are maintained at all times. Assists in budget preparation and adherence. Performs all other related duties as assigned

Requirements

Associates degree preferred in Healthcare, Business Admin or related field and/or equivalent work experience (>5yrs of clinic operations and or healthcare experience, w/one or more years in a supervisory or lead role)
Demonstrated ability to enforce organization policies and procedures
Proficiency with computer systems, programs and applications
Knowledge of health care administration principles, including managed care, insurance claims processes, medical terminology, etc
Working knowledge of Microsoft Office applications, including Excel
Ability to apply leadership principles to solve everyday problems in a clinic setting
Knowledge of fiscal management and human resource management techniques
Knowledge of office management techniques and practices
Skill in gathering, analyzing, and evaluating data
Skill in written and verbal communication
Ability to exercise independent initiative, problem solving, decision-making
Ability to establish priorities and coordinate work activities
Good communication and customer service skills
Ability to lift up to 50 pounds
Ability to push or pull heavy objects using up to 50 pounds of force
Ability to sit for extended periods of time
Ability to stand for extended periods of time
Ability to use fine motor skills to operate office equipment and/or machinery
Ability to receive and comprehend instructions verbally and/or in writing
Ability to use logical reasoning for simple and complex problem solving

Responsibilities

daily operation and maintenance of a smaller clinic practice generally comprised of 1-3 physicians
supervision of staff members
implementation of cost control measures
ongoing rounding w/in practice
monitoring and adherence to patient care quality standards
problem resolution
efficient and effective clinic operations
Directs, supervises and coordinates staff and activities at assigned clinic to ensure the delivery of quality patient service
ensures staff complies with all legal and regulatory standards
Ensures clinic adherence with and policies and procedures
Oversight of the planning, organization and direction of clinic operations
Provides supervision, development and mentoring, evaluation and management of clinic supervisory staff
Monitors compliance of all clinic metrics (Customer Service, Membership, Retention, etc)
Assists in the preparation, implementation and adherence to clinic budgets
Ensures region is well promoted and properly represented through marketing and community relations
Provides continual process improvement including all clinic processes and/or services
Supervises assigned personnel to ensure quality patient care, including forms and procedures as required
Monitors clinic workflow and schedule to ensure productivity standards are met
Administers clinic policies and procedures in a consistent and timely manner
Evaluates performance and recommends merit increases, promotions, and disciplinary actions, assists in interviews, trains, and orients staff
Ensures that office space, supplies, assistance are provided and maintained appropriately for medical staff and patient care
Works with senior management to ensure operations and relations are effective
Attends required meetings and participates in committees as requested
Ensures personnel forms and/or records are kept updated and submitted to other departments in a timely manner
Ensures that offices for new and incoming providers are ready and equipped
Collects clinic performance and quality metrics and produces reports for management
Orders office and medical supplies and ensures sufficient quantities are maintained at all times
Assists in budget preparation and adherence
Performs all other related duties as assigned