GLOBAL OPS - Associate Project Manager
About The Position
GLOBAL OPS is seeking a highly organized and motivated Associate Project Manager to support and oversee physical and technological security projects for various organizations. This role combines fieldwork and office-based project management responsibilities. The Associate Project Manager will coordinate vendors, conduct site walkthroughs, manage timelines and budgets, assist with grant-related documentation, and communicate directly with clients and stakeholders. This position reports to a Senior Project Manager, who will provide training and oversight. Prior security or grant experience is not required. Construction or facilities-related project experience is a plus.
Requirements
- 1 - 2 years of project management experience preferred
- Must own or lease a motor vehicle (car only; no two- or three-wheel vehicles, ATVs, or UTVs)
- Must have regular access to the vehicle for site visits
- Ability to travel locally for fieldwork (approximately three days per week)
- Strong written and verbal communication skills
- Ability to manage multiple projects simultaneously
- Analytical and problem-solving abilities
- Strong organizational skills and attention to detail
- Comfortable working independently in the field
- Microsoft Excel and PowerPoint (or Google Suite equivalent)
- Ability to review technical specifications and vendor proposals
Nice To Haves
- Experience working with contractors, facilities, construction, or site operations is a plus
- Familiarity with project management methodologies (Agile, Waterfall, etc.) is a plus (training provided)
- Experience with project management tools is a plus
Responsibilities
- Lead on-site walkthroughs with vendors to review security upgrades such as: Main entrance renovations Door and window reinforcements Camera installations Access control systems
- Take site photos and document project progress
- Ensure vendors understand specifications and timelines
- Develop and prioritize physical and technological security enhancements
- Review and refine vendor proposals and system designs
- Assist in designing security policies, programs, and procedures
- Conduct site assessments to identify physical security vulnerabilities
- Evaluate staff safety and compliance with applicable standards
- Recommend practical and cost-effective improvements
- Develop project plans including scope, schedules, funding sources, and staffing
- Track milestones and deliverables
- Adjust timelines or plans when necessary to maintain progress
- Monitor project costs and vendor invoices
- Ensure projects remain within approved budgets
- Oversee execution by third-party contractors to ensure timely completion
- Provide regular status updates to clients and internal stakeholders
- Maintain clear and professional communication with vendors
- Draft detailed emails, reports, and presentations
- Support drafting and submission of state and federal security grants (including NYS and FEMA)
- Maintain organized project documentation
- Assist with documentation related to legal or compliance matters
Benefits
- Health Insurance
- 401k with match (after 1 year)
- Paid Vacation
- Federal Holidays
- $5,000 annual expense allowance
- Potential discretionary performance-based increase after six months (outside trial period)
- 10 paid vacation days annually (subject to accrual policy)
- Paid federal holidays (currently six)
- Paid sick time as required by law
- 401k plan with company match (after one year)
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
