Athletics Administrative Assistant

LA Promise Fund • South Gate, CA

1d

About The Position

Westbrook Academy is seeking a highly organized and dependable Athletics Administrative Assistant to support the day-to-day administrative operations of the athletic department. This position plays a key role in ensuring athletic programs run smoothly by assisting with scheduling, transportation coordination, communication, and promotional materials. This is a part-time, nonexempt, non-year round, temporary position. Key Responsibilities Under the supervision of the Athletics Director the ideal candidate will:

Requirements

• Bachelor’s degree required
• 1-2 years experience as an Administrative Assistant preferred
• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• Ability to manage multiple tasks and meet deadlines
• Proficiency with basic technology tools (email, scheduling software, document creation, and graphic tools for flyers)
• Ability to work independently and collaboratively as part of a team
• A strong ethical base and self-awareness
• Must clear a LiveScan criminal background check
• Must clear a TB Risk Assessment
• Must complete Mandated Reporter training

Nice To Haves

• Prior experience in athletics, school administration, or a related field is preferred
• Bilingual Spanish preferred
• Commitment to LA Promise Fund mission and Core Values of Integrity, Accountability, Collaboration, Professionalism, Excellence, and Fairness
• COVID-19 Vaccination (recommended)

Responsibilities

• Assist in planning and organizing athletic schedules, including practices and competitions
• Create and maintain sports schedules for teams and events
• Coordinate bus transportation for athletic events, including communication with transportation providers
• Design and distribute athletic flyers and promotional materials for games, events, and programs
• Respond to emails and communications in a timely and professional manner
• Assist with administrative tasks related to athletic events and department operations
• Communicate effectively with coaches, staff, parents, and external partners as needed
• Occasional evening or weekend availability may be required for athletic events
• Perform other duties as assigned by the Athletic Director or designee

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level