Attorney Support Secretary
About The Position
About Latham & Watkins Latham & Watkins is a global law firm consistently ranked among the top firms in the world. The success of our firm is largely determined by our commitment to hire and develop the very best and brightest, creating a team that provides our clients with the highest quality of work and service. We are driven by our core values: respect, innovation, and collaboration. About the Role The Attorney Support Secretary is an integral part of Latham’s Attorney Support team. This role will be responsible for directly assisting an assigned group of local attorneys in addition to providing global team support with a variety of administrative responsibilities, while assisting lawyers with client intake tasks such as processing conflicts of interest and new business intake forms. This role will be located in our Chicago office. Please note that this role will require in-office presence Monday - Friday for the first 90 days. After 90 days, the in-office requirement will be 4 days and 1 day remote. Please also note, the schedule and hours will be Monday - Firiday, 2:00 pm - 10:00 pm.
Requirements
- Display professional communication skills with the ability to interact effectively with attorneys, clients, vendors, and staff throughout the firm
- Possess the initiative to work both independently and in a team environment with a customer service focus
- Demonstrate the ability to multi-task and adapt to continuously evolving technology platforms
- A high school diploma or equivalent; preferably a Bachelor’s degree or equivalent
- A minimum of three (3) years of relevant experience in a legal or professional services environment, preferably
Responsibilities
- Monitoring lawyer time entries for compliance with firm standards, while proactively editing entries, and alerting attorneys of any non-compliance
- Generating, editing, and posting client invoices ensuring firm and client defined standards (Outside Counsel Guidelines) are met, while working with assigned lawyers to regularly manage their billing inventory, as applicable
- Gathering and working to the preferences of assigned attorneys in order to execute tasks such as expense reimbursement, calendaring and scheduling, document management/edits, and travel arrangements
- Preserving the confidentiality of firm and client protected information
- Protecting and maintaining any highly sensitive, confidential, privileged, financial, and/or proprietary information that Latham & Watkins retains
Benefits
- Healthcare, life and disability insurance
- A generous 401k plan
- At least 11 paid holidays per year, and a PTO program that accrues 23 days during the first year of employment and grows with tenure
- Well-being programs (e.g. mental health services, mindfulness and resiliency, medical resources, well-being events, and more)
- Professional development programs
- Employee discounts
- Affinity groups, networks, and coalitions for lawyers and staff
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
501-1,000 employees
