Audiovisual (AV) Scheduler

Davis Polk & Wardwell LLP•New York, NY

13d•$75,000 - $90,000

About The Position

Davis Polk & Wardwell LLP (including its associated entities) is an elite global law firm with world-class practices across the board. Clients know they can rely on Davis Polk for their most challenging legal and business matters. Our approximately 1,000 lawyers located in 10 offices in the world’s key financial centers and political capitals collaborate seamlessly to deliver exceptional service, sophisticated advice and creative, practical solutions. Visit davispolk.com. Position Summary The Audiovisual (AV) Scheduler is responsible for coordinating and managing the scheduling of AV resources, equipment, and personnel for meetings, conferences, and events. This role ensures smooth execution of AV services by efficiently allocating AV resources and maintaining detailed schedules. The ideal candidate has strong organizational skills, excellent communication abilities, and experience with AV technology.

Requirements

Minimum of 5 years of experience in AV coordination, scheduling, or a related role.
Experience working with various video conferencing platforms (e.g.,Zoom, MS Teams, Webex).
Experience with AV scheduling software or platforms (e.g., EMS, Microsoft Outlook, etc.).
Knowledge of AV equipment, including projectors, microphones, speakers, video conferencing systems, and control systems.
Ability to manage a varied workload and meet deadlines.
Must be punctual and reliable.
Strong interpersonal skills.
Must be able to work collaboratively with lawyers and staff, demonstrating strong teamwork and a positive attitude.
Excellent written and verbal communication skills.
Ensure confidentiality of all the Firm’s client's documentation and information.
Bachelor’s Degree in technology or related field.

Nice To Haves

Prior AV experience, preferably in a large law firm or professional services environment.

Responsibilities

Coordinate and schedule audiovisual equipment and personnel for meetings, conferences, events, and special projects.
Serve as the point of contact for internal and external clients to understand AV needs and ensure appropriate equipment and staffing is allocated.
Maintain a detailed calendar of AV bookings and reservations, including setup and teardown times, equipment requirements, and personnel assignments.
Optimize the use of AV equipment and personnel by ensuring no double bookings and efficiently managing overlapping requests.
Work closely with AV technicians and engineers to ensure all technical requirements are met before, during, and after events.
Provide basic on-site support for events to ensure proper AV setup and functionality, as needed.
Ensure that equipment is properly maintained and coordinate repairs or replacements as necessary.
Maintain accurate records of AV resource usage, scheduling, and client interactions for future reference and audits.
Quickly address and resolve any scheduling conflicts, AV issues, or last-minute changes to ensure a seamless event experience.
Ensure AV operations comply with company policies and industry standards, particularly regarding safety and equipment handling.
Execute other duties as assigned.