Auxiliary Specialist

Navarro College•Corsicana, TX

About The Position

POSITION PURPOSE: The Auxiliary Specialist-College Stores is responsible to the Director of College Stores. Areas of responsibility include all locations of the Navarro College Store (Corsicana, Mexia, Waxahachie, and Midlothian. GENERAL DUTIES AND RESPONSIBILITIES: Implement and update software as it applies to operations of the college bookstore systems and maintain procedure manuals. Create, maintain, and update procedure manuals for receiving textbooks, soft goods, and supplies for the bookstores. Travel to and operate other bookstore locations during rush periods, inventories, book buy buybacks, and other needs. Process accounts payable for Corsicana and Mexia including matching orders and invoices and receiving merchandise on-line where applicable. Process all textbooks and general merchandise returns for credit for all locations, including packaging, shipping, reconciling, and vouchering credits. Process and follow up on all third-party billings for student accounts to assure timely and accurate billing and collections. Maintain all third billing files. Process departmental charges for all locations on a weekly basis. Maintain point of sale register reconciliation processes for Corsicana and prepare daily reports and deposits for the Corsicana bookstore and assist with the Beautique and Books/Starbucks deposits when needed. Process departmental charges for all locations on a weekly basis. Maintain point of sale register reconciliation processes for all locations and prepare daily reports and deposits. Process and coordinate inter-store transfer of textbooks and general merchandise. Work special events like graduation, football games, community, and other outside events. Assist with coordination of annual inventory counts, including the physical counting, reconciling any variances, and producing required reports for the inventory counts. Balance and maintain change funds. Responsible for ordering, tagging, stocking, and distributing supplies for resale in the bookstore and for special orders placed by faculty and staff. Assist with training, scheduling, and supervising part-time and full-time personnel. Maintain detail of student athlete scholarship books by sport, determining amounts owed and applying holds to student accounts when books are not returned. Maintain a good working knowledge of credit card machines, cash registers, and point of sale systems. Ensure a cohesive operation of all auxiliary software applications and troubleshooting any issues for bookstore, dining, deli and Starbucks as needed. Create monthly journal vouchers for bookstore, stored value account, and properly classify off-location bookstore financial aid sales. Assist in the interface of difference software programs including but not limited to Colleague, Blackboard, and Oracle. Make judgements and decisions based upon operating directives established by the Director of College Stores KNOWLEDGE, SKILLS AND ABILITIES: Must have a positive attitude and be customer service oriented. Ability to multi-task. Strong organizational skills. Basic math and accounting skills. Ability to lift 40-50 lbs. Strong computer skills and knowledge of MicroSoft Excel, PowerPoint and Word. Must be dependable and able to work with little supervision. Must be able to work flexible hours during busy periods.

Requirements

Must have a positive attitude and be customer service oriented.
Ability to multi-task.
Strong organizational skills.
Basic math and accounting skills.
Ability to lift 40-50 lbs.
Strong computer skills and knowledge of MicroSoft Excel, PowerPoint and Word.
Must be dependable and able to work with little supervision.
Must be able to work flexible hours during busy periods.
High school diploma or equivalent.
College course work in accounting, computer science or business.
Two (2) years’ experience in account/clerical work or any equivalent combination of experience and training which provides the required knowledge, skills, and abilities.

Nice To Haves

Associates degree.
Previous retail experience.

Responsibilities

Implement and update software as it applies to operations of the college bookstore systems and maintain procedure manuals.
Create, maintain, and update procedure manuals for receiving textbooks, soft goods, and supplies for the bookstores.
Travel to and operate other bookstore locations during rush periods, inventories, book buy buybacks, and other needs.
Process accounts payable for Corsicana and Mexia including matching orders and invoices and receiving merchandise on-line where applicable.
Process all textbooks and general merchandise returns for credit for all locations, including packaging, shipping, reconciling, and vouchering credits.
Process and follow up on all third-party billings for student accounts to assure timely and accurate billing and collections.
Maintain all third billing files.
Process departmental charges for all locations on a weekly basis.
Maintain point of sale register reconciliation processes for Corsicana and prepare daily reports and deposits for the Corsicana bookstore and assist with the Beautique and Books/Starbucks deposits when needed.
Maintain point of sale register reconciliation processes for all locations and prepare daily reports and deposits.
Process and coordinate inter-store transfer of textbooks and general merchandise.
Work special events like graduation, football games, community, and other outside events.
Assist with coordination of annual inventory counts, including the physical counting, reconciling any variances, and producing required reports for the inventory counts.
Balance and maintain change funds.
Responsible for ordering, tagging, stocking, and distributing supplies for resale in the bookstore and for special orders placed by faculty and staff.
Assist with training, scheduling, and supervising part-time and full-time personnel.
Maintain detail of student athlete scholarship books by sport, determining amounts owed and applying holds to student accounts when books are not returned.
Maintain a good working knowledge of credit card machines, cash registers, and point of sale systems.
Ensure a cohesive operation of all auxiliary software applications and troubleshooting any issues for bookstore, dining, deli and Starbucks as needed.
Create monthly journal vouchers for bookstore, stored value account, and properly classify off-location bookstore financial aid sales.
Assist in the interface of difference software programs including but not limited to Colleague, Blackboard, and Oracle.
Make judgements and decisions based upon operating directives established by the Director of College Stores