Back Up Receptionist
About The Position
At Mayer LLP, we believe in doing law differently â with collaboration, innovation and determination at the core. Founded by a team of experienced, entrepreneurial attorneys, weâve built a firm where client interests come first and teamwork drives results. With a Southwest regional footprint spanning Texas, New Mexico and Arkansas and a breadth of practice areas including corporate & securities, litigation, real estate, tax, labor & employment, healthcare and immigration, we serve clients ranging from start-ups to Fortune 500 companies across industries. If you thrive in a dynamic, growth-minded environment where your contribution directly matters and youâll work alongside skilled professionals focused on achieving business-driven legal solutions, Mayer is where you can make an impact.
Requirements
- Prior receptionist, office assistant, or administrative experience in a professional setting preferred; law firm experience is a plus
- Strong attention to detail and ability to follow established procedures
- Comfortable working with multiple systems (e.g., document management, HRIS, parking systems)
- Excellent interpersonal and customer service skills; able to interact professionally with attorneys, staff, clients, and visitors
- Strong organizational skills with the ability to juggle multiple tasks and deadlines
- Proficient with Microsoft Office (Outlook, Word, Excel, Teams) and basic office equipment (copiers, scanners, postage machines, etc.)
- Must be able to sit, stand, walk, and move around the office; occasional light lifting (up to 20 lbs.) may be required for mail, supplies, or event set-up.
Nice To Haves
- Prior receptionist, office assistant, or administrative experience in a professional setting preferred; law firm experience is a plus
Responsibilities
- Serve as back-up receptionist, providing front desk coverage as needed
- Greet visitors and vendors in a professional, friendly manner and direct them appropriately
- Answer and route incoming calls when covering the front desk
- Assist with general office clean-up as needed (e.g., wiping down common surfaces, tidying shared spaces)
- Review downloaded records for closed cases to ensure CDs/DVDs are saved to the system prior to shredding hard-copy documents
- Follow firm procedures for secure handling and destruction of confidential information
- Assist with employee onboarding support (coordinate parking , set up in building access, order nameplate, order business cards, take photos for Intranet updates, etc.)
- Assist with employee offboarding support (collecting fobs, remove from parking list, deactivate building access, remove vinyl nameplate, remove from intranet, etc.)
- Assist Accounting team with settlement checks: logging receipt of checks, scanning/emailing checks to the appropriate team, deliver checks to Director of Finance for storage
- Assist with parking invoices for the various employee parking garages
- Assist with mailouts for secretaries and the Accounting team (printing, stuffing, labeling, and mailing)
- Assist the Fun Committee with firm events, coordinate with other firm locations as needed for multi-office events, help with event logistics (set up/clean up, basic decor, supply coordination)
- Coordinate and schedule new attorney pictures with photographer
- Provide support for other administrative projects and tasks as needed
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
