Banquets Administrative Assistant

Fontainebleau Las Vegas•Las Vegas, NV

3d•$24

About The Position

The Banquets Administrative Assistant will perform administrative duties related to the operations of the Banquets Department.

Requirements

Must be at least 21 years of age.
High school diploma or equivalent required
Two (2) years of administrative assistant experience preferred
Must have health department, OSHA, and Clark County Fire Department knowledge
Excellent organizational skills and attention to detail
Extensive knowledge of office management systems and procedures
Ability to operate general office equipment
Excellent written and verbal communication skills
Proficient in Microsoft Office Suite or similar software
Ability to maintain confidential information
Telephone etiquette skills needed and comfortable with interaction with many people
Ability to follow written and/or verbal instructions
Must be willing and able to work a flexible schedule to include holidays, nights, and weekends
Work in a fast-paced, busy, and somewhat stressful environment
Ability to read and interpret documents in English, such as safety rules, operating and maintenance instructions, and procedure manuals.
Ability to read and communicate verbally in English.
Written communication skills in English may also be required.
Ability to apply commonsense understanding to carry out instructions furnished in written, oral, or diagram form.
Ability to deal with problems involving several concrete variables in standardized situations.

Nice To Haves

Know of CBA’s preferred

Responsibilities

Assist the Banquets departments in all aspects of the office
Provide support for setting up meetings, which may include but is not limited to, coordinating meetings, taking meeting minutes, scheduling conference rooms, setting up conference calls and obtaining audio/visual equipment and refreshments
Assist on the floor with convention clients and Member requests
Maintain and order office supplies as needed; Handle the Banquets supply account as well as invoices and purchase requests
Create and post all food sign and meeting signs for all Banquet events
Ensure the maintenance of files, correspondence, and records in the department, typing and filing using computer systems
Input and monitor all schedule shift requests, leaves, early outs, and call outs
Perform telephone duties which require making and answering phone calls, messages, forwarding calls to appropriate people, assisting callers in resolving questions, using standards of service and being proactive with learned information
Receive and distribute office mail and maintain FedEx account
Ensure all Member work cards are up-to-date and verified
Makes photocopies, faxes, and emails documents as needed
Schedule and organize appointments for the Banquets Department
Conduct research, preparing statistical reports, handle information requests, and perform administrative tasks to include projects and initiatives
Assist the Banquets Department in carrying out various programs and procedures for all Members
Ensure all guest facing areas of the office are kept clean and well maintained
Make travel and room arrangements as needed
Oversee and maintain the departments Evacuation Plan
Oversee and manage the creating and updating of department SOP's
Responsible for complying with Title 26 policies and procedures as well as completing all assigned/required modules in a timely manner
Temporary or permanent duties and responsibilities may be added to or modified as deemed necessary