BearWear Office Administrative Service Representative

Associated Students, UCLA•Los Angeles, CA

7d•$19•Onsite

About The Position

The BearWear Office Administrative Service Representative will be responsible for providing comprehensive administrative support to the BearWear Office. This role requires excellent communication skills, attention to detail, and the ability to manage multiple tasks efficiently.

Requirements

Strong verbal and written communication skills.
Proficiency in Microsoft Excel, including creating and editing spreadsheets.
Excellent organizational and multitasking abilities.
Customer service orientation and professionalism when interacting with visitors and vendors.
Ability to work collaboratively within a team environment and stay organized.
Work independently and handle tasks in a fast-paced team environment.
Must be able to do work that requires frequent bending, lifting, pushing, walking, standing, and climbing ladders.
Must be able to work break weeks, summer sessions, and the minimum hours set during finals week.
Must be available to work a minimum of 8-15 hours per week, open availability over summer break 2026.
Registered UCLA Students Only

Responsibilities

Answer phone calls and respond to emails in a timely and professional manner.
Create and edit Excel spreadsheets to support office operations.
Greet visitors and provide assistance as needed.
Maintain and monitor office supplies to ensure availability.
Assist with processing orders and managing inventory.
Handle vendor inquiries and coordinate with suppliers.
Collaborate closely with other BearWear team members to ensure accurate and efficient completion of administrative tasks.
Assist in annual Inventory counting process.