Benefits Compliance Specialist

Platform Science•Minnetonka, MN

1d•$72,000 - $90,000

About The Position

Platform Science is seeking a detail-oriented and compliance-driven Benefits Compliance Specialist to oversee the governance, regulatory integrity, and operational accuracy of our comprehensive benefits programs. This role serves as the central compliance authority for multi-state benefits administration and ensures all plans, filings, and employee programs meet federal and state regulatory standards. You will act as the primary steward of benefits compliance, audit readiness, and reporting accuracy while supporting employees across multiple states and assisting with post-acquisition benefits integration.

Requirements

Bachelor’s degree in HR, Business, or related field.
3–5 years of HR experience with a strong emphasis on benefits compliance and regulatory administration.
Advanced proficiency in ADP Workforce Now
Strong Excel skills for reconciliation and reporting (pivot tables, lookups)
Experience working across HRIS, payroll, and vendor platforms
Strong working knowledge of: ERISA COBRA HIPAA ACA reporting Multi-state leave regulations (CA, TX, MN preferred) HR principles and best practices
Exceptional attention to detail and documentation rigor
Ability to manage sensitive employee matters with confidentiality and empathy
Exceptional interpersonal and consultative skills to effectively communicate complex compliance information to employees and leaders
Strong written communication for regulatory documentation
Strong problem-solving skills and ability to work independently
Ability to multitask and prioritize tasks effectively

Responsibilities

Own compliance oversight for all company-sponsored benefits programs.
Lead and manage the annual Open Enrollment process with a focus on plan audits, ensuring regulatory accuracy, and driving system integrity within ADP and vendor platforms.
Ensure benefits documentation, plan summaries, and communications meet ERISA and HIPAA standards.
Administer the 401(k) program, including compliance testing and audit support.
Serve as liaison to benefits vendors, brokers, and third-party administrators (U.S. and Canada).
Manage the employee benefits intranet, annual benefits calendar, and handle ad-hoc internal inquiries including assisting employees with Qualifying Life Events.
Assist with New Hire Benefits Orientation and onboarding and ensuring new hire onboarding paperwork is up to date and compliant with state benefit disclosures.
Ensure compliance with labor laws and company policies by maintaining proper documentation and records.
Ensure onboarding and termination processes meet state benefits disclosure and reporting requirements.
Manage unemployment claims and government information requests.
Serve as the subject matter expert for federal and state leave laws including FMLA, CFRA (CA), and Minnesota Paid Family Leave.
Oversee ADA accommodation compliance and manage the interactive process.
Ensure accurate coordination between leave administrators, payroll, and HRIS systems.
Develop and deliver leave compliance training for employees and managers.
Lead annual compliance filings including: ACA reporting (1094-C / 1095-C) CMS disclosures HIPAA Notice of Privacy Practices Wrap Summary Plan Descriptions COBRA event notifications
Ensure all benefits programs operate in compliance with ERISA requirements.
Act as primary owner of Workers’ Compensation case management and reporting.
Support OSHA reporting and maintain multi-state compliance postings.
Maintain audit-ready documentation and support internal and external compliance audits.
Support employee education initiatives related to benefits utilization and compliance requirements.
Partner on wellness and financial wellbeing programs aligned with benefits engagement goals.
Assist with coordinating community engagement opportunities for employees. Support our employee engagement cohort and collaborate on engagement initiatives.