Bid Coordinator

Athena Engineering, Inc.•San Dimas, CA

5d•$27 - $30•Onsite

About The Position

The Bid Coordinator supports the estimating and business development teams by organizing bid opportunities, coordinating subcontractor participation, maintaining bid documentation, and assisting with proposal preparation. This role works closely with estimators, project managers, subcontractors, suppliers, and general contractors to help ensure competitive and accurate construction bids are prepared and submitted on schedule. You've GOT to be a people person to work within the Business Development group and to eventually progress further into estimating (if you want to). There will be conflict (not always, but it happens), constant communication (on the PHONE not just email), and a need to be both detail-oriented, as well as big picture thinking. You will interact directly with all types of clients, owners, general contractors, subcontractors, and our own internal team so if you don't like talking, this isn't the job for you. You've got to be on top of your game, good with stress, and not easily offended. The best people for this job don't take themselves too seriously, are honest and straight-forward communicators, and enjoy the pressure of the construction industry. Having a great sense of humor helps too.

Requirements

High School Diploma or GED required
1–3 years of experience in construction administration, bid coordination, or estimating support preferred
Proficiency with Microsoft Office (Excel, Word, Outlook)
Experience with construction software such as: BuildingConnected, Bluebeam, Procore, CRM platforms
Ability to learn new construction management and estimating systems
Strong organizational and time management skills
Ability to manage multiple deadlines in a fast-paced environment
Excellent written and verbal communication skills
Strong attention to detail
Professional communication with subcontractors and project partners
Ability to work both independently and within a team environment

Nice To Haves

Coursework in Construction Management, Engineering, or Business is a plus
Experience working with construction drawings and specifications is a plus

Responsibilities

Monitor bid boards and construction procurement platforms (BuildingConnected, BidSync, PlanetBids, etc.) for new project opportunities
Download and organize plans, specifications, addenda, and bid documents
Maintain project folders and bid tracking systems
Distribute bid invitations and coordinate subcontractor participation
Track subcontractor interest and confirm receipt of pricing
Communicate with subcontractors and suppliers regarding bid opportunities and deadlines
Maintain subcontractor and vendor contact databases
Track bid participation and ensure coverage across required scopes
Distribute addenda, clarifications, and bid updates to all bidders
Assist estimators with bid preparation and proposal assembly
Coordinate preparation of bid forms and required documentation
Organize front-end documents and bid instructions for review by the estimating team
Assist with coordination of job walks and pre-bid meetings
Support preparation and submission of bid packages through contractor procurement portals
Maintain organized project documentation including drawings, specifications, and addenda
Upload and manage documents in systems such as BuildingConnected, Bluebeam, CRM, and internal servers
Ensure bid records and project documentation remain accurate and accessible
Maintain estimating calendars including bid deadlines and job walks
Coordinate internal bid review meetings
Assist with contractor prequalification forms and bid submission requirements
Support general administrative needs of the estimating and business development teams
Organize documentation for awarded projects
Prepare project information packages for turnover to the operations team
Ensure bid documents and subcontractor proposals are properly archived