Bilingual Admin Specialist

Wabtec•Kansas City, MO

1d•Onsite

About The Position

It's not just about your career or job title...It's about who you are and the impact you will make on the world. Because whether it's for each other or our customers, we put People First. When our people come together, Expand the Possible and continuously look for ways to improve what we create and how we do it. If you are constantly striving to grow, you're in good company. We are revolutionizing the way the world moves for future generations, and we want someone who is ready to move with us. Who will you be working with? In this role, you will work closely with both the Plant Manager and the HR Manager , who will provide direction, priorities, and support as part of a dual reporting structure. You will be deeply embedded in the day‑to-day flow of the facility, interacting regularly with leaders and employees across Production, Quality, Lean, and EHS/Safety . Your work will connect you with front-line supervisors, hourly employees, office staff, and visitors, making you one of the most visible and approachable administrative resources at the site. You will collaborate with multiple teams to support operations, maintain effective communication channels, and ensure the facility runs smoothly from a front-office and employee-support standpoint. Because of your central role, you will become a trusted point of contact for employees seeking guidance, vendors needing coordination, and leaders relying on accurate, timely administrative support. How will you make the difference As the Administrative Specialist, you will play a central role in keeping the facility running smoothly, both in the front office and across the plant. You will support leadership by managing confidential information, maintaining clear communication channels for employees, organizing events that build engagement, and ensuring office systems are functioning reliably. Your proactive approach and ability to streamline administrative tasks will help leaders focus on safety, quality, and production while ensuring employees always have a reliable, approachable resource in the front office.

Requirements

High school diploma or equivalent
1-2 years of experience in administrative or customer service roles.
Bilingual (English and Spanish) is required
Proficient in Microsoft Office: Outlook, Word, Excel, PowerPoint (required)
Strong organizational skills with the ability to manage multiple priorities in a fast-paced manufacturing setting
Accuracy and attention to detail, especially while handling confidential information
Ability to craft professional correspondence, prepare announcements and flyers, and create presentations
Comfortable supporting event planning, scheduling, coordination, and follow‑through
Strong follow-through and coordination skills, especially around event logistics, and when providing support to employees, and visitors.
Strong discretion and judgment when handling confidential information
Dependable, self-motivated, and able to work independently and in a team
Comfortable walking through manufacturing areas and wearing required PPE
Adaptable, flexible, and able to take on new assignments as plant needs evolve

Nice To Haves

Experience with OneDrive, SharePoint, or Teams is a plus
Tech-savvy with the ability to learn new applications, including purchasing systems and digital visitor management tools

Responsibilities

Confidential Administrative Support Handle, organize, and securely file confidential employee documents and sensitive information
Prepare correspondence, internal communications, reports, presentations, and meeting materials
Provide administrative support to Plant and HR leadership
Employee Communication & Engagement Own and update bulletin boards, internal TVs/digital signage, and employee-facing communication platforms
Create communication flyers, announcements, and plant-wide notices
Support planning and execution of cultural, engagement, and recognition events
Provide translations for announcements, memos, safety postings, event communications, and employee-support materials as needed
Assist with new hire onboarding, including preparing materials, guiding new employees through required steps, and providing translation support when needed
Front Office & Visitor Management Serve as the primary point of contact for all visitors and employees entering the office
Maintain and update the digital visitor log, ensuring accurate check-in and security compliance
Keep front office areas clean, organized, stocked, and professional
Support conference room A/V systems, copier equipment, and general office functions
5S, Safety and Facility Support Maintain high 5S standards in offices, meeting rooms, and common/public areas
Proactively keep spaces clean, organized, and audit-ready
Assist with continuous improvement tasks on the production floor (administrative support only)
Purchasing, Supplies, and Inventory Support indirect purchasing for routine consumable items
Manage and organize office supplies, monitor inventory, and coordinate restocking
Assist in coordinating deliveries, supplies, and vendor interactions
Manage select employee-facing vendor relationships, including services such as uniform providers and vending machines, ensuring smooth operations, timely service, and quick issue resolution
Process Improvement & General Site Support Identify opportunities to automate clerical tasks or add value to current processes
Assist hourly employees with questions and direct them to appropriate HR or Benefits resources
Support leadership with reports, tracking, and administrative tasks as assigned
Adapt to evolving plant needs and provide support across departments