Billing Accountant

Evergreen Treatment Services & REACH•Seattle, WA

6h•$69,000 - $73,000•Onsite

About The Position

Job Title - Billing Accountant Compensation - $69,000 - $73,000 Location - Onsite in our Admin offices in Seattle Schedule - M-F 8 - 5 pm Work at Evergreen Treatment Services and make a difference in our community! ETS has been working to transform the lives of individuals and their communities through innovative and effective addiction and social services in Western Washington for over 50 years. Learn more about our mission and values. Change begins within. We strive to foster and sustain a diverse and inclusive community within our organization. Find out how we are working to achieve racial equity, health equity, and community justice. Our Clinic Services and REACH teams bring critical professional expertise and heartfelt compassion to the work they do every day to serve our most vulnerable community members. Check out the compelling stories told by our patients, clients, and staff members that provide more information and a clear picture regarding our organization’s essential work. This dynamic position plays an important role in helping ETS accomplish our mission! Job Summary: · The Billing Accountant is responsible for supporting in overseeing and executing all billing activities related to reimbursement-based contracts and grants for the organization. This role ensures timely, accurate, and compliant billing in accordance with contract terms, grant requirements, and applicable regulations. Reporting to the Accounting Manager, the Billing Accountant works closely with program, finance, and grants staff to support revenue recognition, cash flow, and audit readiness. Watch this brief video that provides information about this role and working at ETS.

Requirements

Associate’s degree in Accounting, Finance, or Business
3 or more years of professional accounting or financial management experience, preferably in a nonprofit environment
Experience with reimbursement-based contracts and/or grant billing
Strong understanding of general ledger accounting and accounts receivable
Proficiency with accounting systems and Excel o High attention to detail and strong organizational skills
Have an understanding of racial justice and social equity and a commitment to helping create an equitable environment for all ETS clients and patients as well as fellow staff.
Ability to establish and maintain effective working relationships with clients, patients, and staff from a wide variety of ethnic, socioeconomic, and cultural backgrounds.
Strong interpersonal skills and verbal/ written communication skills.
Excellent organizational skills and ability to prioritize workload, work independently, and complete tasks timely and efficiently.
Proficiency with Microsoft Office, specifically a high level of proficiency in Excel o Good practical experience with financial? accounting and statistical software o Experienced in MIP Fund Accounting™ software
Good knowledge of MS Excel including advanced tools and formulas? complex tables and charts o Excellent analytical and numeracy skills
Dependable, able to work under pressure, receptive to change, willingness to learn, cooperative approach to problem solving.
Flexible team player, with excellent attention to detail.
Ability to maintain confidentiality and use discretion when handling highly sensitive information.
Ability to set boundaries, resolve conflict and de-escalate issues.
Computer literate, with basic knowledge of Microsoft Office Suite, as well as a high level of initiative in keeping current with technological change.

Nice To Haves

Experience with government grants (federal, state, or local)
Familiarity with Uniform Guidance (2 CFR 200) o Experience working with nonprofit accounting software
Prior audit support experience o Knowledge, Skills, and Abilities o Strong analytical and problem-solving skills
Ability to manage multiple deadlines and priorities o Clear written and verbal communication skills
Ability to work independently while collaborating across departments
Commitment to accuracy, compliance, and continuous improvement

Responsibilities

Help ETS succeed in carrying out our mission through working together with other staff to transform systems of harm and inequity to create different approaches to improving community health and safety through addressing substance use and homelessness.
Assist with the organization-wide initiative to reimagine our interconnectedness within our community to overcome the aspects of our society and organizational culture shaped by white supremacy and settler colonialism.
Prepare, review, and submit accurate and timely billings for reimbursement contracts and grants
Ensure billings comply with contract terms, grant agreements, and funder requirements
Track billable expenses and revenues by funding source and program
Maintain detailed billing schedules and supporting documentation
Monitor billing deadlines and submission requirements
Interpret grant and contract terms related to allowable costs, billing frequency, and documentation
Ensure expenses billed are allowable, allocable, and properly supported
Reconcile billed amounts to the general ledger and grant tracking schedules
Support grant closeouts, amendments, and renewals from a billing perspective
Reconcile accounts receivable related to grants and contracts
Track collections and follow up on outstanding receivables
Assist with monthly and year-end revenue reconciliations
Prepare billing-related reports for management, funders, and auditors
Maintain organized billing files to support audits, monitoring visits, and funder reviews
Assist with preparation of audit schedules related to grants and contracts
Adhere to internal controls and segregation of duties within the finance function
Identify process improvements to enhance billing accuracy and efficiency
Coordinate with program staff to validate expenses and service data
Communicate with funders regarding billing questions or discrepancies
Provide guidance to internal stakeholders on billing requirements and timelines
Support the Accounting Manager with ad hoc analysis and special projects as needed

Benefits

Medical and Dental benefits, as well as voluntary Vision benefits.
403b Retirement Plan with employer match starting at 2% at 1 year, and Roth IRA.
Basic Life/ADD/FSA tax saving accounts for health and dependent care.
Employee Assistance Program (EAP), voluntary long-term disability coverage.
Vacation (2 weeks/year, access at 6 months)
Sick leave (24 days/year, access at 30 days).
Mental health leave (12 days/year, access at 30 days).
Holidays (12 days/year) and one Floating Holiday per year.
Wellness stipend ($50/month) to use for wellness benefits such as massage, fitness classes, gym membership, meditation, therapy, park passes, etc.
Transportation stipend or pass and mileage and parking reimbursement when traveling for work.
License renewal reimbursement and tuition/training assistance.
Referral bonus ($100/$250) and sign-on bonuses for some positions at certain times.
Longevity awards ($50 - $750 over milestone anniversaries, and for REACH programs).
Discounts for Woodland Park Zoo, Verizon Wireless, and Corporate Shopping.
Professional development: ETS is committed to supporting all staff in fulfilling their continuing education requirements and on their career paths so that ETS is a place to thrive long-term.