Billing & Accounts Receivable Accountant

Athens Administrators • Concord, CA

14h • Hybrid

About The Position

Athens Administrators has an immediate need for a full-time Billing & Accounts Receivable Accountant to perform our Property & Casualty TPA billing and collection responsibilities out of our Concord, CA office located on Stanwell Drive. This position will start full-time in the office for training with the ability to move into a flexible hybrid setting with the minimum in office once a week. Athens’ offices are open for business Monday-Friday from 7:30 a.m. to 5:30 p.m. local time. The schedule for this position is Monday-Friday at 37.5 hours a week. The Billing & AR Accountant is responsible for creating accurate billing information from complex pricing structures, preparing and issuing client invoices, and ensuring compliance with company policies. They reconcile discrepancies between billed and received amounts, manage outstanding receivables, and follow up on overdue accounts. Additionally, they review corporate bank accounts for payments, ensure proper handling of funds, and perform live check deposits. The role also involves preparing monthly billing and revenue reports, reconciling general ledger accounts, and supporting departmental projects and administrative duties. This position will be responsible for our GL account reconciliations, revenue billing and recognition, ensuring outstanding invoices are collected, tracking cash receipts and other banking.

Requirements

• Associates Degree (AA) minimum in Accounting or Finance required
• Minimum 3-5+ years of accounting experience with no less than two years’ experience in accounting data entry, banking or bookkeeping
• At least three years of account reconciliation and receivables experience required
• Strong knowledge of commonly used accounting concepts, practices, and procedures
• Ability to work in-office M-F in Concord, CA, reducing down to hybrid post training, with reliable attendance
• Ability to work independently, and partner remotely with accounting team
• Well-developed verbal and written communication skills with strong attention to detail
• Excellent organizational skills and ability to multi-task
• Ability to type quickly, accurately and for prolonged periods
• Proficient in Microsoft Office Suite, with intermediate to advanced Excel Skills
• Ability to learn additional computer programs
• Reasoning ability, including problem-solving and analytical skills, i.e., proven ability to research and analyze facts, identify issues, and make appropriate recommendations and solutions for resolution
• Ability to be trustworthy, dependable, and team-oriented for fellow employees and the organization
• Seeks to include innovative strategies and methods to provide a high level of commitment to service and results
• Ability to demonstrate care and concern for fellow team members and clients in a professional and friendly manner
• Acts with integrity in difficult or challenging situations and is a trustworthy, dependable contributor.
• Athens’ operations involve handling confidential, proprietary, and highly sensitive information, such as health records, client financials, and other personal data. Therefore, maintaining honesty and integrity is essential for all roles within the company.

Responsibilities

• Work closely with P&C Client Accounting Specialists and APIS management to ensure accurate billing information is created from complex pricing structures, reviewing contracts as necessary to ensure all revenue opportunities are captured
• Prepare and issue client invoices for Property & Casualty TPA fees - monthly or quarterly flat fees, fees based on quantity of claims open at month end and life of claim per claim fees including complex per claim fee situations such as 70/30 billings which require tracking of claim file activity for file closure, as well as billing appropriately for reopened claims.
• Ensure accurate billing details and compliance with company policies.
• Reconcile and research significant volume of discrepancies between billed and received amounts, including contacting customer for resolution and make necessary adjustments.
• Monitor and manage outstanding receivables, including following up on overdue accounts by email, or by contacting customers directly and working with them to resolve discrepancies, errors and cash application of past invoice payments.
• Report past due account balances to APIS Executive management and Corporate Accounting management, including notes on collection efforts and issues
• Work with APIS management to escalate collection issues
• Review Corporate bank accounts throughout the day to see if any payments have been received
• Ensure that any corporate funds or client impound funds are not commingled among accounts and notify applicable staff of any wire/transfer needs
• Perform and/or prepare live checks for deposit via remote deposit scanning and scanning and saving all live checks into shared drive
• Support the preparation of the monthly Billing and Revenue Trend reporting
• Prepare other monthly corporate GL Account reconciliations
• Work on departmental projects, such as implementation of new accounting software
• Provide a range of administrative duties as requested.

Benefits

• We offer a variety of benefit plans including Medical, Vision, Dental, Life and AD&D, Long Term Care, Critical Care, Accidental, Hospital Indemnity, HSA & FSA options, 401k (and Roth), Company-Paid STD & LTD and more!
• Further information about our comprehensive benefits package may be found on our website at https://www.athensadmin.com/careers/why-work-here

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree