Billing & Administrative Coordinator

POWERX • Fort Worth, TX

1d

About The Position

Provide administrative support as needed such as answering phones, responding to emails, greeting visitors, maintaining up to date billings, coordinating correspondence and mail, maintaining office supplies, and taking meeting minutes for the assigned Operations team.

Requirements

• Must have a satisfactory background check.
• Good organizational and time management, and customer service skills.
• Ability to multitask.
• Problem-solving while meeting deadlines.
• Have an understanding of billing software.
• Computer proficiency (Microsoft, Adobe Pro).
• Ability to maintain internal and external relationships.
• High school diploma/GED required.
• 3-5 years of relevant project coordination experience.
• Minimal local travel; must have reliable transportation, possess a valid driver’s license, and be insurable.
• Ability and willingness to work occasional overtime as needed.

Responsibilities

• Assist with scheduling and coordination of meetings, appointments, and other relevant tasks for team members.
• Assist in the preparation and distribution of meeting agendas and materials.
• Oversee office supply inventory management and ensure adequate supply levels are maintained.
• Support the team with various administrative tasks as needed to ensure smooth office operations.
• Prepare and process billing statements and invoices in a timely manner.
• Ensure accuracy in billing by verifying and reconciling discrepancies.
• Maintain up-to-date records of all transactions and billings.
• Coordinate with clients to resolve billing inquiries and issues.
• Assist in generating financial reports related to billing and invoicing.
• Maintain accurate documentation, including job costing, percent complete, project progress reports, WIP, etc..
• Prepare and distribute project status updates to direct reports.
• Support client test reports.
• Address client concerns and provide timely responses to ensure client satisfaction.
• Additional responsibilities and tasks as required to support the organization's goals and adapt to evolving business needs.

Benefits

• Competitive Pay
• Incentives for Certifications
• Referral Bonus Program
• Tuition Reimbursement
• Medical, dental, vision, LTD, STD, Basic Life/AD&D, and other ancillary products
• 401k program with a company match
• Performance Program
• Paid Parental Leave
• PTO including Wellness Days and Paid Holidays
• And much more!

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED