Billing Administrator
About The Position
Maintain and update vendor records (including banking and remittance details) to support accurate payments and compliance. Support vendor onboarding and ongoing vendor maintenance, coordinating required documentation and internal approvals. Perform verification of vendor banking information when needed, including verbal confirmation via phone and documentation of validation steps. Facilitate the receipt, review, and processing of routine vendor invoices, including coding, data entry, validation, and tracking in relevant systems. Support electronic billing (e-billing) processes, including invoice preparation, reporting, vendor follow-up, and payment status tracking. Assist with payment-related activities for professional service providers and other third-party vendors, including support for settlement-related payments where applicable. Produce recurring monthly billing reports and operational summaries to support forecasting, accruals, and leadership visibility. Identify invoice issues (missing documentation, mismatches, policy exceptions) and coordinate resolution with vendors and internal teams. Contribute to continuous improvement of billing workflows, documentation, and internal controls. Established and active employee resource groups
Requirements
- Bachelors Degree or equivalent
- Experience in billing, accounts payable, vendor administration, or shared services operations
- Comfort working in billing/e-billing and finance systems with strong attention to detail and accuracy
- Strong communication skills for coordinating with vendors and internal stakeholders
- Ability to manage recurring deadlines and maintain organized records
- Familiarity with e-billing tools and invoice compliance rules (industry-specific experience a plus)
- Basic reporting and data analysis skills (Excel or similar tools)
- Experience supporting multi-step approval workflows and audit-ready documentation
Responsibilities
- Maintain and update vendor records
- Support vendor onboarding and maintenance
- Verify vendor banking information
- Process vendor invoices
- Support electronic billing processes
- Assist with payment-related activities
- Produce monthly billing reports
- Identify and resolve invoice issues
- Contribute to continuous improvement of billing workflows
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
