Billing Assistant

Polsinelli•Clayton, MO

1d•$45,000 - $55,000

About The Position

At Polsinelli, What a Law Firm Should Be is not just our tagline, it is what we live every day. We strive to create an environment where our team members are encouraged to bring their creativity and professional passions into the workplace so that they can thrive. Are you a people person who has a keen eye for detail, thrives in a professional environment and wants to be part of a dynamic team? We have the perfect role for an engaging professional like you! Polsinelli has an immediate opening for a Billing Assistant in our St. Louis (Clayton), Kansas City, Denver, Dallas, or Nashville office. The ideal candidate must be able to work in a fast paced, high-volume environment and be able to adjust as needed to the firms continually growing needs.

Requirements

Two-year degree preferred or related work experience
Professional service firm experience preferred
Excellent written and verbal communication skills
Ability to work effectively with all levels of management and staff
Strong organizational and time management skills
Highest standards of honesty and integrity
Proficient in Microsoft Office applications
Elite Enterprise/3E and Bill Blast experience a plus
#IND123

Nice To Haves

Elite Enterprise/3E and Bill Blast experience a plus

Responsibilities

Assist billing department team members with monthly tasks (i.e. production reallocations, T&U reports, ad hoc special projects, prebill edits, departed attorney prebills)
Prepare, print and distribute prebills according to firm standards
Revise prebills as directed in an accurate and timely manner
Assist with distribution of invoices
Manage and respond to incoming correspondence for the billing department email inbox, Regional email inboxes as well as the billing department hotline
Respond to all internal and external client inquiries promptly and completely; maintain the highest level of customer service
Assist billing department team members with Cost Backup and Cost Entry data support
Manage monthly employee account invoices and assist with Shareholder account invoices
Assist with office daily deposits
Work effectively with all Finance & Accounting functions to deliver high quality, accurate, timely, seamless service to attorneys and clients, in accordance with established firm policies
Proficient in Microsoft Office products, specifically Word & Excel
Other duties as assigned
Employees approved for flexible work arrangements are expected to be available and maintain a practice of reliable, consistent attendance at all times during the employees scheduled work shift including, but not limited to, Jabber/instant message, Zoom, email and voicemail, and by phone.