Billing Associate
About The Position
We are a fast-growing, family-oriented organization within the construction and skilled trades industry, known for our strong values, collaborative culture, and commitment to investing in our people. As we continue to scale, our Accounting team is expanding under new leadership, creating exciting opportunities for growth and development. We are looking for a detail-oriented, efficient, and dependable Billing Associate to join our Accounting team. This role is responsible for project-based billing across multiple jobs and customers, ensuring all invoices are accurate, timely, and compliant with contract and industry requirements. You will play a key role in supporting our Operations and Finance teams while helping maintain healthy cash flow for the organization.
Requirements
- 2+ years of billing experience within the construction, general contracting, or skilled trades industry
- Strong experience with project-based billing, including AIA, milestone, and contract billing formats
- Proficiency with Excel (Pivot Tables, VLOOKUP, Index Match, etc.)
- Strong attention to detail, organization, and time-management skills
- Ability to manage multiple deadlines in a fast-paced environment
- Strong communication skills and experience working cross-functionally
Nice To Haves
- Experience with Sage ERP; familiarity with ConnectWise is a plus
- Certified payroll or prevailing wage reporting experience
- Experience supporting month-end close or accounting workflows
Responsibilities
- Prepare and manage project-based invoices across multiple customers and jobs
- Execute progress billing, milestone billing, AIA billing, and change orders
- Ensure billing accuracy, completeness, and compliance with contract terms
- Maintain and update billing data within the company’s ERP system
- Partner with Project Managers and internal stakeholders to ensure billing aligns with job progress
- Support AR functions as needed to maintain accurate accounts and efficient cash flow
- Assist with certified payroll and prevailing wage documentation, when required
- Contribute to month-end close activities and help prepare audit-ready documentation
- Maintain detailed billing records and support process improvements within the team
Benefits
- Medical, Dental, and Vision Coverage: We provide comprehensive healthcare benefits to keep you and your family healthy and secure.
- 401k with Matching: Plan for your future with our 401k program, featuring competitive company matching.
- Paid Time Off (Holiday/Vacation/Sick/Personal): Generous PTO to ensure a healthy work-life balance and time for relaxation and personal needs.
- Unlimited Growth Opportunities: We believe in fostering talent and providing opportunities for continuous professional growth.
- Family-Friendly Company Events & Outings: We host regular events and outings to foster a family-friendly atmosphere and build team camaraderie, like our Warehouse Jam Sessions and Holiday Parties!
- Bagel Thursdays & Tuesday Lunch Catering: Enjoy weekly treats with Bagel Thursdays and Tuesday Lunch catering at our offices!
- Caring Ownership: We believe in mutual dedication. If you're committed to Mason Technologies, we are equally committed to you. We prioritize the well-being of our employees and their families, ensuring a supportive and caring work environment.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
