Billing Coordinator

Simpson Thacher & Bartlett•Palo Alto, CA

17h•$80,000 - $95,000•Hybrid

About The Position

Simpson Thacher & Bartlett LLP is one of the world’s leading international law firms. The Firm was established in 1884 and has approximately 2,000 lawyers. Headquartered in New York with offices in Beijing, Boston, Brussels, Hong Kong, Houston, London, Los Angeles, Luxembourg, Palo Alto, San Francisco, São Paulo, Tokyo and Washington, D.C., the Firm provides coordinated legal advice and transactional capability to clients around the globe. The Billing team is responsible for overseeing the Firm's global billing function, ensuring compliance and consistency of billing practices, policies and procedures and supporting the partnership in achieving timely billing of inventory. The Firm is seeking a highly organized and detail-oriented Billing Coordinator to join the Firm’s Billing, Collections and E-Billing team. This role is critical to maintaining the firm’s financial integrity and ensuring accurate, timely, and compliant billing for services rendered to clients. The Billing Coordinator will work closely with Partners to compile, manage and execute attorney billing and resolve billing-related issues. We are looking for a candidate who can thrive in a fast-paced, collaborative environment and contribute significantly to the Firm’s goals and growth.

Requirements

Solid understanding of legal billing practices and experience with timekeeping and billing software
Strong analytical, organizational, and problem-solving skills
Excellent communicator with the ability to interact professionally with attorneys and support staff
Proficient in Microsoft Office, particularly Excel
High integrity, discretion, and a detail-oriented approach with a commitment to accuracy
Capable of working independently and collaboratively in a team environment
Skilled in using an accounting calculator
Adept at prioritizing, planning, and managing multiple tasks to meet deadlines in a fast-paced environment
Flexible and adaptable, with the ability to handle changing priorities and workload demands
Willingness to work additional hours when necessary
1 to 2 years of billing experience in a large law firm required

Nice To Haves

Bachelor’s degree from four-year college or university or equivalent combination of education and experience
A minimum of 1 to 2 years of finance, accounting or e-billing experience in a law firm
Knowledge of 3E billing system or comparable billing program

Responsibilities

Process and deliver a high volume of attorney client bills with accuracy and efficiency
Review and edit pre-bills in response to attorney and support team requests
Apply retainer and on-account credits under attorney direction and in line with Firm policy
Handle write-offs in accordance with established Firm guidelines
Execute complex billing tasks, including multi-discount and split-party billing, and produce electronic bills in a timely manner.
Submit invoices electronically and assist in resolving issues that might arise, ensuring a smooth client billing process
Verify supporting billing documentation for accuracy, as required
Investigate and resolve billing discrepancies and client inquiries with speed and professionalism
Generate billing schedules and perform billing analysis as needed
Serve as a key billing liaison between attorneys, secretaries, and clients
Prepare and distribute monthly Partner reports and provide report comments for the Finance Committee and Partner-facing communications
Participate in Partner and management meetings to review unbilled matter comments, matter on-accounts and e-billing issues
Work closely with the Collections team to resolve accounts receivable issues and minimize credit balances
Provide backup support to colleagues
Maintain accurate, audit-ready records and support internal and external compliance efforts
Help implement and refine billing systems and procedures to enhance efficiency and contribute to strategic special projects
Support Finance during month-end and year-end billing cycles
Perform other duties as assigned