Billing Lead - Lubricants

Sunoco LP•Minot, ND

About The Position

The Billing Lead is responsible for supervising the Billing Specialists in the timely preparation of bills and invoices, the calculation of sales tickets and charge slips, and verification of billing with accounts receivable ledger for US Supply Corp. Processes changes in information system to support accurate and efficient billing process and financial close. Responsible for resolving billing issues regarding customer setups and billing corrections.

Requirements

Minimum of 1-2 years of accounts receivable/payable or bookkeeping experience
Must possess strong analytical skills and accurate data entry skills
Ability to process large amounts of work under tight deadlines
Excellent customer service skills
Excel in a team environment with demonstrated leadership skills
Strong communication (oral & written), presentation & listening skills
Knowledge of basic bookkeeping and accounts receivable
Technical proficiency with MS applications (Outlook, Excel) and other computer software (Internet, POS Systems, etc.)
Demonstrated ability to multi-task in a fast-paced environment and maintain confidentiality
Strong planning & organizing, analytical and problem solving skills
Humble. Hungry. Smart.

Responsibilities

Generates and sends out inventory information to each branch for weekly ordering.
Process orders received from other branches.
Compare readings from bulk oil tank monitor reports to fill reports provided by the warehouse to ensure accuracy.
Communicate any issues or discrepancies to Business Office Manager and/or Branch Manager.
Generates electronic billings in internal electronic billing system as well as third party billing platforms as required by customers.
Inputs buy-back data into ordering system from invoices generated weekly.
Performs reconciliation for buy-back accounts monthly.
Ensure accurate electronic billings are sent to customers on a timely basis
Processes SPA reimbursements
Tracks and enters the driver’s delivery details from the bill of ladings (BOL)into the driver payroll slips.
Troubleshoots billing issues with customers and suppliers
Retain billing information in an organized manner for quick audit selections
Assist customers with accounts and inquiries
Provide supervision and mentoring of billing specialists
Manage credit and rebill process for efficient billing
Orders and prints tank and drum product labels
Work closely with IT to ensure billing interface with various system has run without errors
Help with month-end closing process to ensure all monthly bills have been processed
Participating in general staff meetings, other internal meetings, and serving on committees as may be applicable to department functions, organizational development or as directed by the Office Manager
Provide to Support to AR and AP team for billing related issues
Reviews and assesses department processes and procedures.
Analyze job functions for optimum efficiency and develop new work processes as necessary
Employee must demonstrate safe work and risk management practices.
Attend monthly safety and security meetings and sign the attendance sheet.
Report all safety and security issues.
Report and process all employee and/or customer incidents or unsafe acts in accordance with SPF Energy’s policy and procedure
Employee is expected to set priorities and meet deadlines for self and direct reports.
Employee is responsible for planning and carrying out assignments, resolving conflicts that arise, informing and coordinating with others as expected.
Employee is accountable for ensuring the technical accuracy of their work and maintaining good working relations, both internal and external to SPF Energy.
Self-direction and motivation are also expected
Must meet performance expectations.
Must complete all duties as assigned
Adhoc billing related requests as needed