Billing Specialist, Sr.

ACCO Engineered Systems•Pleasanton, CA

21h•$29 - $37•Onsite

About The Position

JOB SUMMARY: Reporting to the Billing Manager, this position will work at our corporate offices in Pasadena. You will spend about 70% of your time with billings; another 20% assisting in the set-up of jobs, catching problems early on to resolve them efficiently; and the remaining 10% with various other accounting issues. ESSENTIAL FUNCTIONS: Assist the Billing Manager in implementing solid, cost-recoverable billings to ensure that we always maximize our billing potential Research and resolve job/project cost issues through investigation and analysis. Prepare monthly billing projections and submit for invoice preparation on a timely basis. Gain credibility with internal & external stakeholders. Assist Billing Manager with T&M billings. Assist PMs with Job Cost reports and analysis. Assist PMs with maintaining change order logs. Set up new construction jobs in our system, assigning job cost tracking numbers and communicating with the project managers in a timely manner. Maintain regional responsibility for researching issues and explaining and/or training personnel to Company's accounting software. Serve as a back up to all billing functions, including invoice entry, document preparation, document storage, and address any other billing/cost related questions and issues with project managers and sales managers Learn and be a key user of our industry specific accounting/project management software. Perform other duties and responsibilities, as assigned by Manager. EDUCATION AND EXPERIENCE: 5-7 years of experience in billing/accounting. Strong analytical and problem-solving skills with attention to detail. A driven self-starter that can take the lead on initiatives and follow-through on existing commitments. Ability to demonstrate regular and dependable attendance Ability to multitask in a fast paced and deadline driven environment Strong proficiency in Microsoft Office, particularly Excel, and Word Good communication skills- verbal and written. Be able to communicate effectively with project managers, customers, co-workers and executives. Construction industry experience is highly desirable. Knowledge of character-based software or familiarity with Great Plains & Profit Tool is a plus. Bachelor's degree in a related field, preferred but not required Experience with Pdf form filler software ACCO COMPETENCIES: Proactivity / Initiative: Recognizes what needs to be done and accomplishes it in a manner appropriate for one’s level/position and with minimal supervision. Perseverance: Shows the wherewithal to fight for difficult goals despite challenges and to bounce back from adversity. Insight: The ability to gather and make sense of information that suggests new possibilities. Engagement: Shows a knack for using emotion and logic to communicate a persuasive vision and connect with people. Teamwork: The ability to effectively work toward common goals with others by supporting, encouraging, and sharing information in an authentic and approachable manner. Big Picture: Understands and contributes to organizations’ short- and long-term business strategy. On a personal level has independently developed a vision for short- and long-term career success. Motivation / Dedication: Commits to excellence in pursuing unselfish goals. Initiates action with collective goals takes responsibility and shows personal humility. Technical Curiosity / Willingness to Learn: Interest in seeking out new experiences, knowledge, and candid feed, back; demonstrating an openness to learning and change. Problem-Solver: Ability to identify, analyze, and solve a problem in support of personal, group, department, or organizational objectives. PHYSICAL REQUIREMENTS: (The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.) The employee may regularly lift and /or move up to 10 pounds, and occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include Close vision and Distance vision. While performing the duties of this Job, the employee is regularly required to stand; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is regularly required to walk and sit; climb or balance and stoop, kneel, crouch, or crawl (for purposes of filling photocopier/printers). The employee is occasionally required to reach above shoulder height to access storage cabinets and mail cubicles. HOURS: Monday through Friday beginning between 6:00 am and 7:00 am and ending between 4:00 pm and 5:00 pm, with one hour for lunch. Eight hours per day is required, and occasional overtime may be necessary due to business needs. TRAVEL: O – 5% of the time to and from the assigned office location to regional branch offices and/or to project/customer site(s). Competitive Wages: $29.48/hr to $36.85/hr. Applicants, please note that actual compensation is determined by several factors that are unique to each candidate, including but not limited to job-related skills, depth of experience, certifications, relevant education or training, and specific work location, among others. The offered wage or salary is only one aspect of an employee's total compensation. #ACCO #LI-MD1

Requirements

5-7 years of experience in billing/accounting.
Strong analytical and problem-solving skills with attention to detail.
A driven self-starter that can take the lead on initiatives and follow-through on existing commitments.
Ability to demonstrate regular and dependable attendance
Ability to multitask in a fast paced and deadline driven environment
Strong proficiency in Microsoft Office, particularly Excel, and Word
Good communication skills- verbal and written.
Be able to communicate effectively with project managers, customers, co-workers and executives.

Nice To Haves

Construction industry experience is highly desirable.
Knowledge of character-based software or familiarity with Great Plains & Profit Tool is a plus.
Bachelor's degree in a related field, preferred but not required
Experience with Pdf form filler software

Responsibilities

Assist the Billing Manager in implementing solid, cost-recoverable billings to ensure that we always maximize our billing potential
Research and resolve job/project cost issues through investigation and analysis.
Prepare monthly billing projections and submit for invoice preparation on a timely basis.
Gain credibility with internal & external stakeholders.
Assist Billing Manager with T&M billings.
Assist PMs with Job Cost reports and analysis.
Assist PMs with maintaining change order logs.
Set up new construction jobs in our system, assigning job cost tracking numbers and communicating with the project managers in a timely manner.
Maintain regional responsibility for researching issues and explaining and/or training personnel to Company's accounting software.
Serve as a back up to all billing functions, including invoice entry, document preparation, document storage, and address any other billing/cost related questions and issues with project managers and sales managers
Learn and be a key user of our industry specific accounting/project management software.
Perform other duties and responsibilities, as assigned by Manager.