Booking & Scheduling Planner

Traveling with Mchaila•San Diego, CA

3d•Remote

About The Position

We are seeking a detail-driven Remote Booking & Scheduling Coordinator to oversee client reservations, manage scheduling timelines, and ensure every booking detail is accurate and properly confirmed. This fully remote role is ideal for someone who thrives on organization, communicates clearly, and can confidently manage multiple moving pieces at once. The ideal candidate works independently while leveraging provided systems, tools, and internal support to deliver a seamless, well-coordinated booking experience from initial inquiry through final confirmation.

Requirements

Strong organizational and written communication skills
Ability to manage multiple timelines and client requests efficiently
Customer service, administrative, or booking experience (preferred, not required)
Comfortable working independently in a remote environment
Detail-oriented, dependable, and confident using digital systems and research tools
Must be a citizen of the US, Mexico, UK, Spain, or Australia

Nice To Haves

Customer service, administrative, or booking experience (preferred, not required)

Responsibilities

Coordinate reservations, manage scheduling timelines, and process confirmations
Communicate with clients to gather preferences, clarify details, and provide updates
Research destinations and options to assist in building customized itineraries
Prepare and deliver quotes based on client needs
Monitor bookings for accuracy and proactively follow up when adjustments are needed
Maintain organized records and ensure a smooth client experience from start to finish