Bookkeeper & Office Manager

Schillings•St John, IN

1d•Onsite

About The Position

Schillings is seeking a meticulous and highly disciplined Bookkeeper & Office Manager at our Saint John, IN location. They will be responsible for the verification of financial data, ensuring our records are accurate at all times. Additionally, they will oversee daily office operations to maintain a highly organized and efficient workspace that supports the needs of our upper management team.

Requirements

5+ years in bookkeeping or staff accounting, preferably within the construction, retail, or building materials industry
Advanced proficiency in Microsoft Excel and QuickBooks or other accounting software
Associate's or Bachelor's degree in Accounting, Finance, or Business Administration
Positive attitude and thrives in a fast-paced, family-oriented environment, and can bridge the gap between financial precision and operational support
Must be able to pass a background check and credit screening

Responsibilities

Handle incoming mail, digital filing, and general administrative requests from the Schilling family and management
Managing calendars, arranging meetings/events, and acting as the main point of contact for staff and visitors
Act as the main point of contact for office vendors, utilities, and maintenance services
Manage the daily flow of the administrative office, ensuring tasks are prioritized to meet strict month-end deadlines
Identify bottlenecks in administrative workflows and implement improved systems to increase overall team productivity
Oversee and perform bank, credit card, and vendor statement reconciliations
Perform bookkeeping
Review invoices, credit memos, and payment entries to identify and correct discrepancies before they impact the general ledger
Track deadlines and ensure compliance