Bookkeeper - High

Craven County Schools•Havelock, NC

About The Position

Responsible for processing, monitoring, and managing the high school's financial transactions. Duties also include checking in substitutes and ensuring all classes are covered, assisting with secretarial duties of the main office, approving and entering employee leaves and assisting with supervision of students after school and during lunches.

Requirements

High school diploma or equivalent plus courses in bookkeeping or related areas.
At least 2 years of experience with bookkeeping, accounting, and secretarial skills or related areas.
Communication, interpersonal, organizational, basic spreadsheet, word processing, microcomputer, customer service, secretarial, math, and basic accounting skills.
Operating knowledge of and experience with microcomputers, general office equipment, and computer software including Microsoft Excel and Word.
Operating knowledge district-designated work order system and student information system required within 1 month after hire.
English language skills required.
Valid driver’s license.

Responsibilities

Input all purchase requisitions, track purchase orders and check-in purchases when delivered.
Perform monthly bookkeeping functions including budget status meetings with the principal or designee, reconciliation of all building accounts and printing and distributing financial reports to administrators, Athletic Director, club sponsors and coaches.
Process and input all expenditure and credit transactions in internal bookkeeping program, including vendor checks, employee expenses, journal entries, deposits, etc.
Collect, count, and deposit all monies for building.
Check-in all substitutes to the building and assist in ensuring all classrooms are covered prior to the first period.
Assist co-workers in all phases of secretarial work needed to run the main office.
Assist administrators with dress code violations and catering for staff as needed.
Assist with supervision of students if needed.
Track two-way radios and obtain repairs, as needed, to keep them
Help to maintain record of asset inventory and record disposition of equipment.
Communicate with District personnel regarding inventory items.
Approve leave in absence reporting system and input all business leave that is requested
Balance internal bookkeeping records.
Close-out fiscal year budget in June and determine carry-over amount for the next school year.
Implement and prepare annual building PPA budget for Board approval with assistance from the administrative team.
Book field trip buses coordinate with the district and teachers to ensure the field trips go as planned.
Perform other duties as assigned.