Bookkeeper, Diocese of Allentown

Diocese of Allentown•Allentown, PA

13h•Onsite

About The Position

DIOCESE OF ALLENTOWN Position Description Job Title: Bookkeeper FSLA: Non- Exempt Job Status: Full-time Reporting Functions: Reports to the Pastor Job Functions: Provides business and financial support to the school and parish operations; experience with A/R and A/P, and processing the bi-weekly payroll for the staff.

Requirements

Bachelor's Degree and/or equivalent of other degrees.
3 years in administrative or accounting experience.
Proficiency in Microsoft Office, Accounting software and data base management as well as other business and office equipment.
Must possess excellent organizational and communication skills.
Must exhibit a high degree of integrity, loyalty, dependability, and have a strong work ethic.
Position continually requires demonstrated poise, tact and diplomacy.
Must possess a high level of interpersonal skills to handle sensitive confidential situations.
Must be able to work independently and proficiently.
Be present at key functions and special meetings beyond normal office hours.

Responsibilities

Oversee, supervise and/or perform reconciliation of bank statements, accounts receivable, payment of all invoices and recording of all financial information into accounting system for parish and/or cemetery.
Record and file all billing and payment transactions; record all deposits.
Prepare and enter bi-weekly payroll; record all payroll information into accounting system.
Prepare monthly Pension Contribution Report for the Diocese, forward with payment.
Ensure proper recording of all billing automatically withdrawn; maintain balance of all accounts; record all receipts and payments for parish and cemeteries.
Monthly reconciliation of all accounts including application of interest and dividends.
Prepare budget and financial reports for the parish, school, and/or cemetery and ensure they are presented to and signed by the Parish Finance Committee.
Prepare the Diocesan Yearly Financial Report.
Submit to the Pastor prior to being submitted to Diocesan Administration.
Make certain that the accounting system, bookkeeping and reporting process for the parish are correct; ensure that collection counting, deposits, accounting and contributions continue to remain balanced and that the processes continue to be followed.
Analyze expenditures and find ways to reduce parish expenses.
General secretarial duties including, but not limited to, answering phone calls and e-mails, filing, photocopying, sorting mail, typing letters, shredding, faxing and greeting visitors.
Oversee maintenance efforts for all parish repairs, estimates on repairs and necessary maintenance with the Maintenance worker and Buildings and Grounds Committee; obtain job requirements and estimates; monitor all work efforts; review "to do" list of repairs that includes status, estimates, work to be done and prioritization.
Obtain and monitor contracts for yearly services such as preventive maintenance, lawn care, snow removal, pest control, etc. for all parish locations when necessary.
Prepare leases for prospective tenants and tenant renewals, if applicable; work with the diocese to ensure policy and procedure compliance; serve as a contact for all leases fielding and addressing any complaints/issues.
Respond to all Pennsylvania state requests including unemployment compensation paperwork and the coordination of efforts with the Pennsylvania Catholic Conference.
Coordinate all city and diocesan fire/safety inspections for all parish locations; react to reports including necessary repairs in a timely fashion.
Coordinate Pennsylvania state boiler certification inspections for all parish locations.
Prepare and submit 1099 statements to the federal government and contractors for the parish: file all proper paperwork with the city for games of chance licensing and zoning requirements.
Ensure that all Will & Estate bequests are received; properly recorded and that the terms are carried out.
Oversee all ongoing fundraising efforts; keep track of monies earned through fundraising.
Coordinate all phone, cable, wireless and computer–related repairs, software upgrades and server maintenance with contracted computer technical support; assist with the design and updating of the parish website.
Field complaints, suggestions, and questions from parishioners regarding the business of the church.
Work with Diocese of Allentown to ensure procedures, reporting and policies are within Diocesan guidelines.
Report to the parish/school Advisory Council monthly on the status of all parish business; this includes major repairs, financial status and new business; report to the parish Finance Committee quarterly, more often if the need arises.