Branch Office Coordinator

Chubb•White Plains, NY

20h•Onsite

About The Position

The Chubb organization seeks an individual with strong administrative expertise to join us as a full-time executive assistant. This role allows the right candidate exposure to three key areas of administration: Executive Support Corporate Liaison/Communications Branch Business Operations KEY OBJECTIVE: This role, located in White Plains, NY, will provide the successful candidate the opportunity to perform the executive administrative duties for the White Plains/Albany Branch Manager.

Requirements

strong administrative expertise

Responsibilities

Effectively partner and coordinate closely with the Marketing Manager and Branch Manager.
Provide administrative support to the White Plains/Albany Branch team.
Proactively manage the Branch and Branch Manager’s schedule ensuring that the Branch Manager is aware of priority issues.
Effectively engage and collaborate with White Plains/Albany Branch Leaders.
Coordinate all external and internal communication related to the Branch.
Provide oversight for branch expense budget and create timely monthly reports to the Branch Manager.
Maintain external and internal distribution list in support of branch associated events and communication efforts.
Manage branch facilities in conjunction with our regional facilities manager.
Assist with the coordination and management of all logistics related to Branch onsite and offsite meetings, as well as events hosted by and for the White Plains/Albany Branch.
Process expense reports; reconcile and track monthly credit card statements and expenditures in a timely manner.
Perform administrative assignments which may require a considerable degree of independent decision making.
Create, edit and proofread correspondence.
Create and maintain team distribution lists, staff listings, etc.
Manage email correspondence including reviewing and responding, filing and forwarding as directed.
Manage incoming phone calls and coordinate logistics for visitors including pre-enrollment with Security for building access.
Administer programs, special projects, and/or processes as requested.