Brokerage Coordinator

Cushman & Wakefield•Columbia, WA

4d•$23 - $27

About The Position

Supports broker teams through day-to-day administration, report preparation, and related activities. The coordinator may support the work of a single broker or broker team which typically includes one or more brokers and receives day-to-day supervision from the Operations Manager or Team Leader.

Requirements

Bachelors degree or High School diploma and equivalent real estate experience
3 years administrative experience
Basic knowledge of real estate
Basic proficiency in MS Office Suite
Basic proficiency in desktop publishing software
Excellent oral and written communication skills
Basic organizational and multi-tasking skills
Basic time management skills
Ability to exercise discretion in dealing with confidential information and highly sensitive issues
Strong interpersonal skills and problem-solving ability
Proven record of excellent internal and external customer service
Excellent attendance and punctuality

Responsibilities

Manages broker office: handles mail and incoming calls, coordinates broker calendars, organizes client/visitor meetings and assists in preparing brokers for meetings
Prepares marketing materials including Offering Memorandums, Request for Proposals and Marketing Packages using desktop publishing software
Manage outside vendors for printing and graphics when not produced in-house
Keeps clients, broker team members and administrative staff up to date on status of deliverables, deadlines and upcoming meetings
Coordinates broker calendar with clients and project teams as well as takes the appropriate actions to keep projects on schedule
Maintains and updates the branch database and branch library of Offering Memorandum and Proposals
Produces and maintains Project Control Books, if applicable
Produces and maintains tables of comparable sales by category, size and geographic location
Works with Branch Public Relations vendor with regard to press releases
Tracks all agreements and deals to provide Branch Commission Accountant with current information with regard to accounts payable and pending items on deals outstanding
Orders and maintains current supply inventory (supplies, stationery, covers, etc.)
Reviews calculations on RTDs for accuracy; ensures that cost recoveries occur (OTT, Financial Consulting Dept. recoveries) before submission to Branch Commission Accountant
Recommends improvements to current policies and procedures and training systems; shares ideas in staff meetings for best practices related to processes, organization, software tips/techniques, etc.
Performs all general administrative duties as needed