About the position
We are seeking a highly organized and detail-oriented Brokerage Coordinator to provide critical support to our commercial tenant representation real estate brokers. This role requires exceptional administrative skills, the ability to manage multiple tasks simultaneously, and a proactive mindset to ensure seamless operations within the brokerage team. The Brokerage Coordinator will play a key role in supporting the transaction management team members, organizing client interactions and deliverables, and maintaining essential brokerage documentation. At Stream, we foster a collaborative and high-energy culture where innovation, teamwork, and professional growth are valued. Our team is passionate about delivering results while maintaining a fun, dynamic, and supportive work environment.
Responsibilities
- Conduct and manage contact searches to support broker outreach for cold and warm calls.
- Assist the Transaction Management Team with client survey/relocation deliverables formatting.
- Create and update tour books for client property tours.
- Print and bind materials as needed.
- Manage tour scheduling and coordinate logistics.
- Sanitize documents using Adobe to ensure compliance and confidentiality.
- Maintain and update legal documents as needed.
- Coordinate signature collection via DocuSign.
- Process expenses for brokers and ensure timely submission.
- Manage ReApps (Stream's internal invoicing system) for invoice processing and tracking.
- Track cash received and assist with accounts receivable monitoring for commissions.
- Maintain accurate records of financial transactions and follow up on outstanding payments.
- Ensure stacking plans are formatted and updated with the latest market data.
- Maintain and manage team's CRM systems to store and organize essential prospect/client contact information and new prospect meetings set by the team.
- Update necessary Stream legal documents for various transactions (NDAs, commission agreements, exclusive agreements).
- Coordinate and organize client gifts and entertainment to enhance relationships.
- Assist in preparing client-facing presentations and materials.
Requirements
- Experience in an administrative or brokerage support role, preferably in commercial real estate.
- Real Estate License or willingness to become licensed in the first 3 months of employment.
- Strong organizational and time management skills with the ability to prioritize tasks.
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
- Experience with Adobe Acrobat, DocuSign, and CRM platforms preferred.
- Excellent attention to detail and ability to manage multiple projects at once.
- Strong written and verbal communication skills.
- Ability to work independently and in a fast-paced, team-oriented environment.
Benefits
- Competitive salaries
- Bonuses
- Medical/dental/vision insurance
- Pharmacy benefits
- Health savings account
- Flexible spending accounts
- 401(k) plan with company matching
- PTO
- Holiday pay
