Budget Coordinator (Administrative Support Coordinator I)
About The Position
The Budget Coordinator plays a key role in supporting the financial and administrative operations of a complex academic program. Working under the direction of the Program Director, this position coordinates a wide range of budgetary and operational activities that support faculty, staff, and students. From managing purchasing and tracking expenditures to coordinating travel, events, and multi-funding sources, the role ensures that resources are effectively managed and aligned with program goals. This is an excellent opportunity for a highly organized professional who enjoys balancing financial coordination with hands-on administrative support in a dynamic academic environment.
Requirements
- Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.
- These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.
- Experience in requisitioning and purchasing supplies, services and equipment.
- Experience with standard purchasing policy and procedures and/or accounts payable.
- Demonstrated experience tracking complex expenditure budgets.
- Ability to work effectively with a diverse group of faculty, staff, students and external community partners.
Nice To Haves
- Experience at CSU or other academic environments is preferred.
- Minimum of two years of experience with purchasing and budget tracking is preferred.
- Experience in travel coordination and execution is preferred.
Responsibilities
- Support and monitor the school’s operational budget, tracking expenditures across multiple funding sources.
- Coordinate purchasing and requisitioning of supplies, services, equipment, travel, and service-learning agreements in compliance with university policies.
- Assist with administrative and operational needs including facilities requests, telecom coordination, room scheduling, and event logistics.
- Provide support for faculty recruitment efforts, student assistants, and related administrative processes.
- Maintain accurate financial and administrative records, reports, and communications to ensure transparency and efficiency.
Benefits
- Generous Time Off: 15 paid holidays, vacation, and sick leave.
- Retirement: CalPERS pension plan with retiree healthcare, and reciprocal agreements with other California public retirement systems, including the UC.
- Health Coverage: Medical, dental, and vision options at low or no cost.
- Education Support: CSU tuition fee waiver for employees and eligible dependents.
- Optional Offerings: FlexCash, life and disability insurance, legal and pet plans.
- Campus & Community: Access to the library, campus events, employee groups, and volunteer and social activities.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
1-10 employees
