Budget Specialist

TX-HHSC-DSHS-DFPS • Austin, TX

1d • Hybrid

About The Position

Under the direction of the Preparedness Management Unit Director, performs highly advanced (senior-level)budget preparation and financial analysis, consultative services, and technical assistance work. Work involves planning, developing, compiling statistics and reports, and providing consultative services and technical assistance to program staff on budgetary, operational, and fiscal matters for the Center for Health Emergency Preparedness and Response (CHEPR). Works with CHEPR and other agency staff to ensure Public Health Emergency Preparedness (PHEP) and Hospital Preparedness Program (HPP) fiscal activities meet federal cooperative agreement and DSHS guidelines and policies. Prepares and submits annual Federal Cooperative Agreement proposals, supplemental funding proposals, funding re-direction requests, and funding expandedauthority (carry-over) requests. Prepares 25% capital authority requests, cost estimates, revenue projections, and other financial reports and analyses as needed. Monitors, reviews, and analyzes expenditure patterns and trends to determine potential for reallocation, realignment, or adjustments to meet programmatic requirements. Recommends funding utilization strategies. Prepares special reports, graphics, and other data for the Regional and Local Health Operations (RLHO) Division Office as assigned. Worksunder minimal supervision, with considerable latitude for the use of initiative and independent judgment.Performs all other duties as assigned.Essential Job Functions:(40%) Participates in the preparation of state and federal budget processes; PHEP/HPP Cooperative Agreements and other supplemental funding proposals, and compiles financial statistics and reports related to CHEPR's program operations. Provides a variety of daily fiscal and administrative support activities, including purchase requisitions, travel management, personnel/position control, and financial policies and procedures.Uses Microsoft Excel, Access, Word, CAPPS, and other governmental financial applications to performessential job duties.
(20%) Serves as a subject-matter expert and resource to agency staff. Prepares ad-hoc reports as requested.
(20%) Monitors and tracks expenditures and identifies any unusual financial activity to ensure program funds are expended in accordance with state and federal requirements. Meets regularly with program staff toprovide budget status reports.
(20%) Coordinates with the Federal Funds Coordination Branch, DSHS Budget Office, Funds Reporting Unit, and Contract Management Section (CMS) to ensure established policies and procedures arebeing followed, and critical deadlines are met in a timely manner.

Requirements

• Experience in monitoring, tracking, and reporting of agency funding sources and budgeted funds
• Skills in computer software applications, including, but not limited to, Excel, Assess, WORD, CAPPS 9.2, andother governmental financial applications
• Skill in the use of advanced features of MS Excel to analyze large amounts of financial data
• Ability to gather, reconcile, and analyze complex financial data
• Ability to communicate effectively with others, both orally and in writing
• Ability to establish and maintain effective working relationships with co-workers, managers, other agenciesand external stakeholders
• Ability to adapt to changing priorities, manage time, and organize information
• At least three years of experience in budget, accounts payable, or other related financial field.
• At least two years of experience with the State of Texas financial systems.

Nice To Haves

• One year of experience working with federal funds, preferred

Responsibilities

• Participates in the preparation of state and federal budget processes; PHEP/HPP Cooperative Agreements and other supplemental funding proposals, and compiles financial statistics and reports related to CHEPR's program operations.
• Provides a variety of daily fiscal and administrative support activities, including purchase requisitions, travel management, personnel/position control, and financial policies and procedures.
• Serves as a subject-matter expert and resource to agency staff.
• Prepares ad-hoc reports as requested.
• Monitors and tracks expenditures and identifies any unusual financial activity to ensure program funds are expended in accordance with state and federal requirements.
• Meets regularly with program staff toprovide budget status reports.
• Coordinates with the Federal Funds Coordination Branch, DSHS Budget Office, Funds Reporting Unit, and Contract Management Section (CMS) to ensure established policies and procedures arebeing followed, and critical deadlines are met in a timely manner.

Benefits

• DSHS offers insurance coverage and other benefits available through the State of Texas Group Benefits Plan administered by the Employee Retirement System of Texas (ERS).

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed