Building Operations Assistant

Argonne National Laboratory•Lemont, IL

1d•$21 - $32•Onsite

About The Position

The Computing and Environmental Life Sciences (CELS) Directorate is seeking a Building Operations Assistant to join their team. The building assistant provides essential administrative and operational support to the building operations team, ensuring the smooth functioning of facilities and services. This role is responsible for tracking and coordinating work requests, supporting office and building related needs, and assisting with conference center and meeting room operations. The building assistant also supports employee and contractor onboarding/offboarding processes, maintains property and facilities records, and assists with special projects as needed. Building Support: Track work requests and follow up to ensure timely completion. Assist with employee and contractor onboarding/offboarding, including ordering keys, providing off-hour access, phone setup, and collection of property. Update monthly spreadsheets and distribute them to the facilities team. Support remote workers with computer restarts and basic troubleshooting. Coordinate building and ergonomic orders, vendor access, appointments, and related documentation. Track and maintain gate spreadsheet for monthly reports to facility team. Serve as an Alternate Emergency Evacuation Supervisor (AES) for the building. Interact with Building manager and ES&H/QA to ensure the coordination of safety and quality assurance policies and procedures throughout the building. Conference Center and Meeting Room Support: Assist with conference room bookings and scheduling. Maintain the conference room weekly calendar for the facilities team. Support daily requests, including last-minute event changes and adjustments. Track event usage data and prepare utilization reports. Maintain internal meeting rooms (e.g., submitting cleaning requests, replenishing supplies, etc.)

Requirements

SA2: High school diploma and 4+ years of experience, or equivalent.
Effective organizational and time management skills, with the ability to prioritize tasks effectively.
Experience in Microsoft Office Suite (Excel, Word, Outlook) and other relevant software.
Professional written and verbal communication skills with a customer focused mindset and approach.
Ability to work independently and collaboratively in a fast-paced environment.
Basic troubleshooting skills for computer and office equipment.
Attention to detail and accuracy in maintaining records and reports.
Ability to model the organization’s core values of impact, safety, respect, integrity, and teamwork.
To perform the essential functions of this position successful applicants must provide proof of U.S. citizenship, which is required to comply with federal regulations and contract.

Nice To Haves

Associate or Bachelor's degree.
Experience in facilities management, building operations, or administrative support.
Familiarity with conference room scheduling systems and event coordination.
Knowledge of ergonomic equipment and building safety protocols.

Responsibilities

Track work requests and follow up to ensure timely completion.
Assist with employee and contractor onboarding/offboarding, including ordering keys, providing off-hour access, phone setup, and collection of property.
Update monthly spreadsheets and distribute them to the facilities team.
Support remote workers with computer restarts and basic troubleshooting.
Coordinate building and ergonomic orders, vendor access, appointments, and related documentation.
Track and maintain gate spreadsheet for monthly reports to facility team.
Serve as an Alternate Emergency Evacuation Supervisor (AES) for the building.
Interact with Building manager and ES&H/QA to ensure the coordination of safety and quality assurance policies and procedures throughout the building.
Assist with conference room bookings and scheduling.
Maintain the conference room weekly calendar for the facilities team.
Support daily requests, including last-minute event changes and adjustments.
Track event usage data and prepare utilization reports.
Maintain internal meeting rooms (e.g., submitting cleaning requests, replenishing supplies, etc.)