Business Administrator

The Salvation Army USA Central Territory • Freeport, IL

16h

About The Position

The Business Administrator is a senior leadership support role responsible for the day-to-day business and operational functions of the Freeport Corps. Working closely with the Corps Officers, this role provides leadership in finance, human resources, grants administration, facilities/risk management, and administrative systems. The Business Administrator ensures that all Corps programs operate efficiently, remain mission-focused, and comply with Salvation Army policies and all applicable laws and regulations.

The position collaborates regularly with others to maintain strong internal controls, accountability, and timely reporting.

Requirements

• Bachelor’s level degree in a related field highly encouraged, significant experience may be considered in lieu of.
• This individual must be able to manage the varied demands of working independently within the expectations of the position. Three to five years of experience of working with others in related functions. The ability to remain confidential and work in coordination with others is essential. Previous experience leading and managing others is highly encouraged.
• Experience in business administration, finance, facilities/operations management, and/or Human Resources required. Experience in grant management, payroll and board committee preparation preferred.
• Excellent written and verbal communication skills, including experience or capacity to demonstrate positive interpersonal skills and work as a cooperative team member.
• Close attention to detail and a high level of confidentiality
• Ability to multi-task several projects concurrently
• Must have an interest and ability to work with people of diverse racial, ethnic, and socio-economic backgrounds in a sensitive and culturally appropriate manner.
• Ability to establish and implement policies and procedures.
• Demonstrated awareness of budget resources and cost control, as well as planning and administering budgets.
• Proficiency in computer software applications, including demonstrated experience in using email, MS Office applications.
• This individual will only commit resources of The Salvation Army that have been allocated or approved.
• This individual will adhere to all policies and procedures in carrying out the responsibilities of this position. The individual will keep the designated Supervisor informed of all critical issues relating to their area of responsibility.
• This individual will adhere to all policies and procedures in carrying out the responsibilities of this position.

Nice To Haves

• Experience in grant management, payroll and board committee preparation preferred.

Responsibilities

• Provides oversight and coordination of all business functions including Administration, Human Resources, Accounting and Social Services incorporating food logistics.
• Ensure compliance with policies, divisional directives, and federal/state/local regulations.
• Maintain required documentation, records, policies and operational reports.
• Manage the financial controls to include daily receipts, AP/AR, monthly analysis, annual budget and reporting needs of the local unit.
• Consult with Corps Officer(s) regarding program needs and related budget requirements. Prepare, administer, and analyze department and program budgets with relevant individuals.
• Assume responsibility and leadership for the on-going development of staff and volunteers as it relates to their specific job function.
• In coordination with Human Resources, support all hiring processes, timecard compliance, onboarding, training, coordination and personnel documentation. Maintain personnel files and ensure timely submission of documents.
• Provide consistent training, compliance, performance documentation and corrective action procedures as required. Support your local Officer(s) with the same needs.
• Coordinate major purchases and facilities projects, including bids, approvals and payments.
• Ensure compliance with safety mandates, OSHA, licensing and health standards, participate in routine inspections.
• Report insurance claims promptly and maintain supportive documentation.
• Prepare board materials including Agendas, Minutes, rosters and written reports.
• Support community relation efforts in coordination with Corps Officer(s).
• Assist in the planning and preparation of special events and seasonal operations.
• Support annual Christmas operations, including kettle needs, income tracking and seasonal drives.
• Successfully satisfy the training requirements associated to the position and as required by The Salvation Army.

Benefits

• The Salvation Army offers a competitive benefit package for eligible employees which may include the following medical, dental, vision, hearing, disability and life insurance, flexible spending accounts, 403(b) retirement accounts, a company-funded defined contribution (pension) plan and generous time off policies.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level