Business Coordinator

AstraZeneca•Gaithersburg, MD

2d•Hybrid

About The Position

Are you ready to drive excellence and enable business transformation? As a Business Coordinator, you will be a key partner to senior leaders, demonstrating advanced automation and digital solutions to streamline workflows and deliver support across business operations, communications, and project activities. If you're a digital native with a passion for improvement and the ability to anticipate business needs, this role is for you! When we put unexpected teams in the same room, we unleash bold thinking with the power to inspire life-changing medicines. In-person working gives us the platform we need to connect, work at pace and challenge perceptions. That's why we work, on average, a minimum of three days per week from the office. But that doesn't mean we're not flexible. We balance the expectation of being in the office while respecting individual flexibility. Join us in our unique and ambitious world. At AstraZeneca, we are more than just a leading pharmaceutical company; we are a global science-led organization dedicated to discovering and developing life-changing medicines. Our commitment to innovation drives us to push boundaries and embrace new technologies. Here, you will find an inclusive culture that values diversity and encourages collaboration. We are passionate about lifelong learning and development, ensuring that everyone can reach their full potential. Join us on our mission to make a meaningful impact on patients' lives worldwide. Ready to take on this exciting challenge? Apply now to become part of our dynamic team!

Requirements

Education: Bachelor’s degree or equivalent experience.
Proven experience managing complex calendars, meetings, international travel, expenses, procurement (POs/SOWs/vendor onboarding), invoices, and vendor management across time zones.
Hands-on use of enterprise AI and automation tools (e.g., Copilot, AZ ChatGPT) to streamline workflows, scheduling, and standardize processes.
Ability to design and maintain automated trackers/dashboards (e.g., Power BI, SharePoint/Lists, Smartsheet) for actions, deliverables, and operating rhythms.
Advanced proficiency with Microsoft 365 (Teams, Outlook, SharePoint, OneDrive) and digital tools (Teams, Zoom, etc.) for virtual/hybrid events and logistics.
Strong adherence to confidentiality, data privacy, and information governance using secure digital systems.
Analytical, organizational, and communication skills; effective stakeholder management at senior levels.
Proven ability to collaborate across teams and levels, communicating clearly, adapting quickly, and building productive relationships that make partnering straightforward and effective.
Demonstrated ability to inspire change, solve problems proactively, and handle multiple priorities in a fast-paced global environment, with ongoing upskilling in AI/digital tools.

Nice To Haves

May involve occasional early/late meetings to accommodate different time zones worldwide.
Periodic travel may be required for onsite meetings and events.

Responsibilities

Manage complex calendars, prioritize meetings, and coordinate across global time zones using intelligent digital platforms.
Arrange complex international travel, visas, and accommodations; reconcile expenses and ensure policy compliance.
Support procurement processes including PO creation, vendor onboarding, SOWs, and invoice tracking, adopting and influencing standardized ways of working.
Plan and implement virtual and hybrid events, leveraging collaboration tools (Teams, Zoom, etc.) and digital logistics solutions.
Be responsible for the operating rhythm for committees/teams, tracking actions and deliverables with automated dashboards and workflow tools.
Handle sensitive information with discretion, employing secure digital platforms for information management.
Establish effective relationships with the wider Business Coordinator community, GSC&S Leadership Team, Global Operations groups, and external partners.
Demonstrate confident communication skills, managing priorities and expectations with integrity and influencing positive outcomes.
Continuously review and refine administrative processes, implementing standards and templates to maximize automation and digital enablement.
Proactively use available learning and tools (e.g., ChatGPT, Copilot, Thriving in the Age of AI training) and seek development opportunities.
Champion the adoption and integration of automation tools (e.g., AI-driven scheduling, digital document management) to simplify and standardize business support processes and develop a culture of innovation and learning.