Business Manager

YMCA of Metropolitan Fort Worth•Bedford, TX

About The Position

The Bedford Center YMCA is looking for a Part-Time Business Manager to join the team and serve as the branch's financial steward, operational anchor, and administrative connector, ensuring accuracy, consistency, and compliance across financial, operational, and community-support functions. This role is critical to maintaining a healthy, transparent branch operation and supporting leadership staff, and community partners behind the scenes. The ideal candidate is highly organized, detail-orientated, dependable, and comfortable managing multiple processes simultaneously while adhering to YMCA policies, procedures, and timelines. Our mission and core values are brough to life by our culture. It's who we are, who we aspire to be, and how we show up every day. We are cause-driven. We don't just show up, we show up with purpose. As a cause-driven leader you are expected to be: Welcoming - Accept neighbors eagerly, warmly, hospitably, and as equal participants. Nurturing - To care for, support, and help develop through encouragement. Hopeful - Take an optimistic or positive view of future outcomes. Determined - To devote full strength and concentrated attention to the cause. Genuine - To be honest and open in all relationships with others. We act with intentionality to connect people to our cause. Join us and help transform lives.

Requirements

Bachelor's degree in Business, Finance, Accounting, related field or equivalent combination of education and work experience, degree in progress acceptable.
Strong organizational skills with exceptional attention to detail.
Experience in financial processing, administrative support, or office management preferred.
Proficiency in Microsoft Office and comfort working within financial and data systems.
Ability to manage multiple deadlines while maintaining confidentiality and accuracy.
Strong communication, follow-through, and problem-solving skills.
Alignment with the YMCA's mission and values of caring, honestly, respect, and responsibility.

Responsibilities

Monitor and accurately enter incoming payments into designated systems.
Track and process membership and program cancellations in accordance with YMCA policy and support follow-up communications when needed.
Submit invoices with proper GL coding and route for approval in a timely manner.
Track vendor communications, maintain documentation, and follow up on outstanding items.
Code and reconcile branch credit card receipts by the 2nd business day of each month, ensuring accuracy and required documentation.
Support SGA entry and assist leadership in monitoring branch-level expenses.
Maintain accurate financial table files for reporting, audits, and compliance.
Ensure timely submission of monthly variance documentation from District Executives.
Submit new hire paperwork to HR accurately and on time and track onboarding progress.
Maintain organized internal records, including staff rosters and required documentation.
Manage and update branch table files in alignment with YMCA standards.
Submit internal forms (check requests, vendor forms, etc.) accurately and promptly, tracking approvals and maintaining records.
Provide administrative support to Executive and District leadership, including scheduling, document preparation, and deadline management.
Serve as point of contact for branch repairs and maintenance vendors, coordinating schedules, service request, and invoice submission.
Upload, track, and reconcile Annual Campaign gifts in a timely and accurate manner.
Prepare and send donor invoices and support follow-up communications as needed.
Maintain campaign dashboards and reporting for leadership review.
Assist with logistics for campaign events, donor tours, and recognition efforts.
Manage Board communications, meeting scheduling, calendars, and reminders.
Coordinate meeting logistics including room reservations, materials, food, and printed agendas.
Schedule and support visits with community leaders, school partners, and government officials, preparing materials or talking points as requested.