Business Manager - Full Time - Day

Hackensack Meridian Health • Edison, NJ

2d

About The Position

Our team members are the heart of what makes us better.
At Hackensack Meridian Health we help our patients live better, healthier lives — and we help one another to succeed. With a culture rooted in connection and collaboration, our employees are team members. Here, competitive benefits are just the beginning. It’s also about how we support one another and how we show up for our community.
Together, we keep getting better - advancing our mission to transform healthcare and serve as a leader of positive change.
This position is responsible for the overall management of departmental business operations and related financial activities. This includes but is not limited to: overseeing registration and billing activities related to CFS, Early Intervention (EI), You & Me School and community contracts; overseeing financial assistance to families; preparation and management of payroll and other personnel support functions; monitoring departmental financial status; preparing grant related and department fiscal reports; assisting the director in preparation and monitoring of department and grant budgets and fiscal planning and projections to assure department and grant expenditures are in line with budget projections; performing other special duties and assignments as needed.

Requirements

• Business school or medical office degree/certificate or equivalent required.
• Five years experience in secretarial/administrative assistance including billing.
• Proficient in Microsoft Office applications.

Nice To Haves

• College degree preferred.

Responsibilities

• Oversees registration process including collection of copays. Oversees billing of CFS, EI, You & Me School and Community Contracts and resolves billing issues. Prepares, edits and approves payroll. Maintains confidential department personnel files. Oversees office inventory, purchase requisitions and payment requests.
• Tracks monthly department expenditures and reviews monthly expense report from Finance. Tracks monthly expenditures under CEC grant. Tracks and reports monthly EI revenue. Tracks and reports monthly CFS revenue. Prepares contracts and billing information related to community contracts. Formulates CEC grant application budget and presents to director within the agreed-upon time frames. Performs quarterly analyses to project CEC grant expenditures and anticipates the need for possible grant modifications; prepares budget modifications when needed. Prepares CEC grant statistical and financial reports. Assists director with annual department budget process. Provides/obtains figures for departmental costs and budget projections, as needed. Interacts with fiscal managers of local, State, and Federal funding agencies and community agencies related to grants and contracts.
• Provides supervision to support staff. Assures secretarial support services are provided to departmental staff efficiently and effectively. Ensures and provides staff coverage. Supervises Program Assistant and oversees housekeeping, dietary and clerical duties. Provides timely annual and ongoing performance appraisals and identifies staff training needs and opportunities for growth. Identifies and communicates performance issues and implements a plan of action. Maintains supervision schedule to assure communication, clarification and problem identification. Identifies performance improvement opportunities. Evaluates need for new equipment/supplies and makes recommendations for purchase. Maintains awareness of needs of other supervisors and programs and provides assistance as needed.
• Processes applications for financial assistance. Monitors family compliance with payment agreement. Assures applications for renewal are processed in sufficient time for eligibility.
• Develops and completes projects as assigned by director.
• Processes and tracks all You & Me School expenses and purchase requisitions. Manages petty cash. Prepares and sends contracts for new students and acceptance letters for home school district and parents in addition to orientation packets. Sends out progress reports to parents and case managers every quarter. Makes and puts copy in each student's chart and documents date sent. Updates student roster, transportation roster and tuition contract list. Sends monthly attendance for each student to School Business Manager and JFK Billing Department.
• Enters all charges each month into NJEIS Covansys System. Follows up with NJEIS on any problems with charges and assures resolution of all issues within state mandated timelines for billing.
• Other duties and/or projects as assigned.
• Adheres to HMH Organizational competencies and standards of behavior.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: No Education Listed