Business Office Coordinator

Transwest Inc•Brighton, CO

18h•$24 - $27

About The Position

The Transwest Administrative team is growing! We are looking to add a Business Office Coordinator whose primary responsibility will be to support and standardize administrative operations across the Transwest organization. This role will play a key part in travel coordination, developing and maintaining SOPs, and ensuring consistency across all 28 branches. WE OFFER A FULL BENEFITS PACKAGE FOR ELIGIBLE EMPLOYEES INCLUDING: Medical, Dental, and Vision Insurance Life (Voluntary and Employer Paid) and Disability Insurance 401(K) with company match beginning with your first contribution. HSA and/or FSA, as applicable Paid Time Off, Sick Time, and Company Paid Holidays Employee Car Discount Program

Requirements

High school diploma or equivalent.
Valid Driver's License and MVR in good standing.
Self-starter who requires little to no supervision to accomplish tasks.
Strong analytical and organizational skills.
Proficient in using computers and multiple software applications.
Minimum of two years of office management, business operations, or executive-level administrative experience.
Outstanding organizational and time management skills.
High level of attention to detail and ability to prioritize effectively.
Strong communication skills, both in person and electronically.
Ability to successfully complete a General Abilities Assessment and pass post-offer background check, physical, and drug screening.

Nice To Haves

Experience developing or working with SOPs strongly preferred.
Experience working in Google Docs and Google Sheets is preferred.

Responsibilities

Coordinate and book flight, hotel, and other travel arrangements for Transwest personnel.
Develop, implement, and maintain Standard Operating Procedures (SOPs) across administrative functions.
Ensure consistency and compliance with company policies across all 28 branches; act as a firm and reliable resource for policy enforcement.
Order and manage office supplies for all Transwest locations, ensuring timely delivery and cost efficiency.
Schedule and coordinate meetings, conferences, and events for Transwest entities.
Provide high-level administrative support by conducting research and handling information requests.
Perform clerical tasks such as preparing correspondence, scheduling, and managing communications.
Answer and direct multiple phone lines in a professional manner.
Sort and distribute mail in a timely manner.
Review credit card statements and code for the Accounting Department; file documents as needed.
Assist with Accounts Receivable deposits and interbranch accounting processes.
Post Accounts Payable credit card entries.
Other duties as assigned by the manager.