Business Operations and Marketing Coordinator
About The Position
Heritage Building Maintenance is seeking a Business Operations & Marketing Coordinator to support our company’s daily operations, project coordination, and marketing efforts. This is not a traditional admin role—this is an opportunity for someone who thrives on turning ideas and “bits” of information into actionable plans and tangible results. You will be empowered to identify gaps, create solutions, and drive initiatives across operations, marketing, and sales support. The ideal candidate is organized, dependable, and proactive, with strong communication skills and the ability to work independently in a dynamic environment. Duties and responsibilities include: · Gather, organize, and synthesize information from multiple sources to create clear action plans · Proactively identify opportunities for process improvement and implement solutions · Lead and coordinate cross-functional projects, ensuring timely and effective execution · Manage and report on microbial compliance and quality initiatives · Support sales organization and proposal development · Plan and execute marketing and promotional activities · Serve as a central point of contact for leadership, operations, sales, and marketing teams · Continuously seek ways to add value and drive business results · Other duties as assigned
Requirements
- Proven experience in a similar role such as Office Administrator, Project Manager, or Marketing Coordinator
- Demonstrated ability to work independently, take initiative, and solve problems proactively
- Strong organizational and time management skills with the ability to prioritize work and meet deadlines
- High level of professionalism, dependability, and attention to detail
- Excellent written and verbal communication skills
- Proficiency in MS Office and office management systems
- Ability to handle a fast-paced environment, multitask, and pivot attention as needed
- Business-minded regarding costs and efficiencies
- Must be 18 years of age or older
- Must be legally authorized to work within the United States
- High School Diploma or GED required
- Must be willing to submit to a criminal background check
- Ability to communicate in English required
Nice To Haves
- Experience with marketing coordination and project management preferred
- Spanish and English bilingual ability preferred
Responsibilities
- Gather, organize, and synthesize information from multiple sources to create clear action plans
- Proactively identify opportunities for process improvement and implement solutions
- Lead and coordinate cross-functional projects, ensuring timely and effective execution
- Manage and report on microbial compliance and quality initiatives
- Support sales organization and proposal development
- Plan and execute marketing and promotional activities
- Serve as a central point of contact for leadership, operations, sales, and marketing teams
- Continuously seek ways to add value and drive business results
- Other duties as assigned
Benefits
- Medical, Dental, Vision Insurance and 401K with a company match available for full time employees working 30+ hours per week
- Paid Holidays after 90 days for full time employees working 30+ hours per week
- PTO accumulation for full time employees working 30+ hours per week
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
