Business Program Manager, AI & Data Risk

Vanguard•Malvern, PA

2d•Hybrid

About The Position

As a Business Project Manager supporting Vanguard’s emerging AI Risk organization, you will help shape how we responsibly deliver AI-powered capabilities. This combined Business Project Specialist and Chief of Staff role helps to manage risk governance forums, coordinate high-visibility initiatives, and support the development of clear, aligned, and timely materials for executive audiences. Your work will directly advance Vanguard’s mission by strengthening oversight, enabling sound decision-making, and ensuring that innovation remains grounded in what serves our clients best.

Requirements

Minimum 8 years of relevant experience, including at least 5 years in business project management, stakeholder engagement, or process optimization.
Bachelor’s degree or MBA in Project Management, Business Administration, or related field; graduate degree preferred but not required.
Knowledge of project management methodologies and tools.
Exceptional communication, relationship-building, and influence skills.
Demonstrated ability to develop strategic roadmaps and implement process improvements.
High proficiency with Microsoft Excel, PowerPoint, Word, and project reporting tools.
Ability to manage multiple priorities, organize complex work, and adapt in a dynamic environment.

Nice To Haves

Experience in investment-related or global/multi-country environments is a plus.

Responsibilities

Lead and support strategic AI Risk program
Serve as the AI Risk program manager to help stand up a new enterprise AI Risk function, including frameworks, governance, and delivery processes.
Lead multiple projects or major workstreams from planning through delivery, ensuring progress against scope, budget, and timelines.
Collaborate with partners across IT and GR&S to maintain alignment and momentum.
Manage resource and budget planning to support responsible and efficient execution.
Track key metrics, insights, and portfolio-level reporting to enable data-driven decision-making.
Share clear updates, address challenges, and influence cross-functional stakeholders.
Assist with planning and scheduling initiatives to support smooth adoption of new programs.
Champion organizational change by supporting communication, training, and readiness efforts.
Act as a Risk Governance Analyst supporting facilitation of the AI Executive Risk Committee, ensuring strong preparation, materials, and follow-through.
Support PRAD (Privay, Records, AI, and Data) Risk Chief of Staff needs, including budget coordination, leadership team (LT) meeting support, offsite planning, and Board materials preparation.
Review outgoing materials to ensure clarity, accuracy, and readiness for enterprise use.