Campus Coordinator

Indian River State College • Okeechobee, FL

1d • $40,571

About The Position

The Campus Coordinator plays a vital role in keeping the campus running smoothly and collaboratively each day. Working closely with the Campus Director, this position supports daily operations by coordinating administrative functions, managing resources, and serving as a key point of contact for faculty, staff, visitors, and campus partners. From budgeting and facilities coordination to campus safety and event support, the Campus Coordinator helps create an organized, welcoming, and well-supported environment where students and employees can thrive. About Us Indian River State College is a leading public institution located on Florida’s Treasure Coast, serving students across multiple campuses in four counties. We are dedicated to academic excellence, innovation, and community engagement, offering associate and bachelor’s degrees, workforce training, and continuing education programs. At The River, we believe every student’s and employee’s story matters. We value the different perspectives, experiences, and talents that come together on our campuses, creating a learning environment and workplace that’s supportive, inclusive, and inspiring. With flexible options online, on campus, and hybrid, we design learning experiences that meet students where they are and prepare them for real-world success. Programs like the Promise Program open doors by providing eligible students with tuition-free access, ensuring every learner has the opportunity to thrive. Why Join the River When you join Indian River State College, you become part of a forward-thinking and supportive community where your work truly matters. Your role is more than a job; it’s an opportunity to shape the future, uplift students, and be part of a mission-driven college that is changing lives every day. What We Offer At Indian River State College, we value the well-being and professional growth of our employees. Our comprehensive benefits package includes: · Health & Wellness: Medical, dental, vision, flexible spending accounts, life insurance, supplemental plans, and access to our Employee Assistance Program (EAP). · Affordable Coverage: PPO/HMO options starting at just $50/month for individual coverage and $180/month for family coverage. · Retirement Security: Participation in the Florida Retirement System (FRS), plus tax-deferred annuities and Roth 403(b) options. · Time for You: Generous paid vacation, personal, and sick leave to support work-life balance. · Perks & Discounts: Reduced rates on services and tickets to local attractions. · Growth & Development: Professional development programs, leadership training, and opportunities to advance your career. JOB SUMMARY: Under minimal supervision, this position helps the Campus Director ensure smooth operation of the assigned campus. Duties include: assisting in preparing the budget and monitoring campus expenditures; assisting with facility needs and rentals; and serving as a local point of contact for campus visitors, faculty needs campus safety, facilities, IT, student life, off-campus sites, and other non-student success staff on campus.

Requirements

• Associate degree; Bachelor preferred
• three (3) years of directly related clerical/administrative, office management experience; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job
• Knowledge of bookkeeping procedures and standard office practices
• Knowledge of College/branch policies and procedures as well as public relations
• Skill in organizing, typing, entering data, and filing
• Skill in applying and using technology as related to this position including working with Microsoft Office and Windows based applications
• Ability to be accurate and detailed oriented, apply good judgement, work independently as well as with others, be diplomatic, multi-task, and be self-motivated

Nice To Haves

• Public notary license desired

Responsibilities

• Serves as the office manager for the campus, providing administrative support to the Campus Director
• Will supervise and manage staff on campus as needed by the Campus Director
• Assists in preparing and monitoring the campus budget, processes purchase orders, and oversees purchasing card expenditures
• Manage all facility rentals through current system; approves scheduling of events and rental usage, coordinates needs for events, point of contact on campus for all rentals; works with cashiers to process facility rental payments
• Completes classroom assignments after course schedule is constructed
• Maintains office/classroom supplies and manages/monitors service request tickets
• Establishes and maintains business relationships with vendors
• Handles all phone, computer, AV equipment, copy machines, and fax problems for the campus
• Oversees all campus classrooms and coordinates with IT to maintain classroom equipment
• Acts as campus safety liaison; handles key requests and related records; and maintains files for incident reports; maintains and updates campus security plan and employee contact information
• May act as support for registration assistants as needed (applications, transcripts, cashiering and residency)
• Assists with campus and recruitment events
• May notarize documents
• Provides technical support with C-port lockers
• Completes all other duties and responsibilities as assigned

Benefits

• Health & Wellness: Medical, dental, vision, flexible spending accounts, life insurance, supplemental plans, and access to our Employee Assistance Program (EAP).
• Affordable Coverage: PPO/HMO options starting at just $50/month for individual coverage and $180/month for family coverage.
• Retirement Security: Participation in the Florida Retirement System (FRS), plus tax-deferred annuities and Roth 403(b) options.
• Time for You: Generous paid vacation, personal, and sick leave to support work-life balance.
• Perks & Discounts: Reduced rates on services and tickets to local attractions.
• Growth & Development: Professional development programs, leadership training, and opportunities to advance your career.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree